Office Coordinator

ProRecruiters; Tulsa (OK); On-site; USD 18,000 - 26,000; Full time

Job summary

ProRecruiters in Tulsa, OK is seeking an Office Coordinator to join a growing team. The role requires welcoming visitors, supporting executives, and handling daily office operations with a focus on organization and discretion.

Responsibilities include scheduling assistance, mail management, and basic Excel/Office tasks. This is a full-time, on-site position with standard business hours, offering growth opportunities within a dynamic corporate environment.

Qualifications

• Professional interpersonal and communication skills.
• Basic proficiency in Microsoft Excel, Word and Outlook.
• Strong organization and attention to detail.
• Proactive, flexible and willing to take on a variety of tasks.

Responsibilities

• Greet visitors and provide a warm, professional welcome.
• Host high-profile clients and guests with discretion and high service standards.
• Open the office each day; manage kitchen and common areas; ensure spaces are clean.
• Assist with scheduling and administrative tasks for the Executive Assistant.
• Prepare and ship items to team members; manage incoming/outgoing mail.
• Maintain basic spreadsheets and documents using Excel and Office apps.
• Support other office projects and needs as they arise.

Skills

Interpersonal skills

Communication

Organization

Attention to detail

Proactive

Flexibility

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position: Office Coordinator

Location: Tulsa, OK

Pay: $16/hour

Experience: Previous office experience is preferred.

Type: Full-time; Contract

Schedule: Monday - Friday, 8:00am to 5:00pm

ProRecruiters is seeking an Office Coordinator to join a growing and dynamic team!

Job Description

• every visitor a warm, professional welcome
• Host high-profile clients and guests with discretion and a high standard of service
• Open the office each day: make coffee, stock the kitchen and refrigerator, and make sure common areas and meeting spaces are clean and presentable
• Support the Executive Assistant with scheduling, administrative tasks, and special requests
• Prepare and ship items to team members in the field as requests come in
• Receive, sort, and distribute incoming mail, and coordinate outgoing mail and package pickups
• Maintain basic spreadsheets and documents using Excel and other Microsoft Office applications
• Assist with other projects and other office needs as they come up

Position Requirements

• Professional interpersonal and communication skills
• Basic proficiency in Microsoft Excel, Word, and Outlook
• Strong organization and attention to detail
• Proactive, flexible, and willing to take on a variety of tasks

ProRecruiters is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

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