Dynamic Office Coordinator - Welcoming Admin & Support

ProRecruiters; Tulsa (OK); On-site; USD 18,000 - 26,000; Full time

Job summary

ProRecruiters in Tulsa, OK is seeking an Office Coordinator to join a growing team. The role requires welcoming visitors, supporting executives, and handling daily office operations with a focus on organization and discretion.

Responsibilities include scheduling assistance, mail management, and basic Excel/Office tasks. This is a full-time, on-site position with standard business hours, offering growth opportunities within a dynamic corporate environment.

Qualifications

• Professional interpersonal and communication skills.
• Basic proficiency in Microsoft Excel, Word and Outlook.
• Strong organization and attention to detail.
• Proactive, flexible and willing to take on a variety of tasks.

Responsibilities

• Greet visitors and provide a warm, professional welcome.
• Host high-profile clients and guests with discretion and high service standards.
• Open the office each day; manage kitchen and common areas; ensure spaces are clean.
• Assist with scheduling and administrative tasks for the Executive Assistant.
• Prepare and ship items to team members; manage incoming/outgoing mail.
• Maintain basic spreadsheets and documents using Excel and Office apps.
• Support other office projects and needs as they arise.

Skills

Interpersonal skills

Communication

Organization

Attention to detail

Proactive

Flexibility

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

ProRecruiters in Tulsa, OK is seeking an Office Coordinator to join a growing team. The role requires welcoming visitors, supporting executives, and handling daily office operations with a focus on organization and discretion.

Responsibilities include scheduling assistance, mail management, and basic Excel/Office tasks. This is a full-time, on-site position with standard business hours, offering growth opportunities within a dynamic corporate environment.