Office Coordinator

Z&L Properties,Inc.; San Jose (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Z&L Properties,Inc. seeks an Office Coordinator to manage calendars, filing systems, and general administrative tasks that keep the office running smoothly in a fast-paced environment.

You will collaborate with HR on activities, coordinate with IT for equipment, negotiate vendor contracts, monitor budgets, and ensure office safety; strong Chinese language, business degree, and MS Office proficiency required.

Qualifications

• Fluent in spoken and written Chinese is required.
• Past work experience as an office coordinator or similar role.
• Real estate industry experience preferred.
• Ability to comprehend and interpret instructions, write routine reports and correspondence.

Responsibilities

• Maintain calendar of appointments and meetings
• Create and maintain filing systems
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to organize company activities
• Maintain office equipment in good working order with the assistance of the IT department
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures

Skills

Chinese language

Writing & communication skills

Organization & attention to detail

Prioritization & multitasking

Education

Bachelor's degree in business or related field

Tools

Microsoft Office (Excel, PowerPoint)

Job description

The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment.

Responsibilities:

• Maintain calendar of appointments and meetings
• Create and maintain filing systems
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to organize company activities
• Maintain office equipment in good working order with the assistance of the IT department
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures

Requirements:

• Fluent in spoken and written Chinese is required
• Degree in business or related majors
• Past work experience as an office coordinator or similar role
• Real Estate industry experience preferred
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence
• Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment
• Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint
• Excellent writing, communication, and presentation skills
• Highly motivated with strong organizational skill, detail oriented

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are an equal opportunity employer and do not discriminate based on gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.