Office Coordinator

Z & L Properties Inc; San Jose (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A property management company based in San Jose, California, seeks an Office Coordinator to manage appointments, organize office layout and supplies. Requirements include fluency in Chinese and past experience in similar roles. The candidate will also collaborate with human resources and maintain budgets. Strong Microsoft Office skills and organizational skills are essential for this role.

Qualifications

• Fluent in spoken and written Chinese is required.
• Degree in business or related majors.
• Past work experience as an office coordinator or similar role.
• Real Estate industry experience preferred.
• Ability to adapt and prioritize in a fast-paced environment.
• Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint.

Responsibilities

• Maintain calendar of appointments and meetings.
• Create and maintain filing systems.
• Design the office layout with efficiency in mind.
• Collaborate with human resources on company activities.
• Negotiate contracts and pricing with vendors.

Skills

Fluent in spoken and written Chinese

Microsoft Office proficiency

Excellent communication skills

Strong organizational skills

Education

Degree in business or related majors

Job description

Responsibilities

• Maintain calendar of appointments and meetings
• Create and maintain filing systems
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to organize company activities
• Maintain office equipment in good working order with the assistance of the IT department
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures

Requirements

• Fluent in spoken and written Chinese is required. Degree in business or related majors
• Past work experience as an office coordinator or similar role
• Real Estate industry experience preferred
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence
• Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment
• Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint
• Excellent writing, communication, and presentation skills
• Highly motivated with strong organizational skill, detail oriented

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are an equal opportunity employer and do not discriminate based on gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.