Office Coordinator

Fortis; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Fortis is seeking an Office Coordinator to support managers and staff, ensuring smooth daily operations and a welcoming office environment. This on-site role handles front desk duties, supplies, and administrative tasks across teams.

Responsibilities include event planning for executive needs, vendor relationships, data entry, and helping new hires settle in. Strong organization and communication are essential in this fast-paced Plano office.

Qualifications

• PC literacy with strong Microsoft Office skills.
• Excellent problem solving and data-entry accuracy.
• Strong verbal and written communication, interpersonal and customer service skills.
• Excellent organizational, time-management and multi-tasking abilities.
• Ability to exercise independent judgment and collaborate with teams.

Responsibilities

• Manage front desk: greet visitors and direct them appropriately.
• Handle incoming/outgoing packages and office supplies; maintain kitchen supplies.
• Operate office equipment and arrange repairs as needed.
• Serve as point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings, events, and food deliveries for executives.
• Manage vendor relationships and ensure invoicing and payments are on time.
• Participate in planning and execution of company events.
• Support Day 1 new hire activities and ongoing admin tasks.
• Maintain office policies and procedures; assist with data entry and document management.

Skills

MS Office

Data entry

Verbal communication

Written communication

Organizational skills

Time management

Problem solving

Multitasking

Customer service

Team collaboration

Education

High School or equivalent

Two years experience in business environment

Job description

Description

OVERVIEW

The Office Coordinator performs a variety of administrative and clerical tasks including providing support to our managers and employees, assisting in daily office needs, and managing our company's general office activities. They play a crucial role in ensuring the smooth operation of our office and providing a positive environment for both employees and visitors.

Management of Front Desk:

• Greeting visitors and directing them to appropriate persons.
• Handling of incoming and outgoing packages.
• Office supply ordering and maintaining supplies for kitchen.
• Stocking the kitchen snacks daily once a day.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

Coordination and Event Planning:

• Organize and schedule meetings, food delivery and events for C-Suite personnel.
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
• Participate actively in the planning and execution of company events.
• Event planning for company yearly events and ongoing seasonal events.
• Any other tasks deemed necessary to fulfill the needs of the company.

Administrative Support:

• Provide administrative support to managers and employees, including data entry and document management
• Maintain and update office policies and procedures
• Assist with Day 1 New Hire Activities

Other Responsibilities:

• Any other tasks deemed necessary to fulfill the needs of the company

Requirements

QUALIFICATIONS PC literacy with strong competency in all Microsoft Office Suite programs Possess problem solving skills Possess the ability to be accurate with data entry Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to focus Ability to multi-task and project manage Ability to function well in a high-paced and at times stressful environment Ability to use independent judgment in resolving various issues Ability to collaborate with team members and other departments EDUCATION AND EXPERIENCE: Education: High School or equivalent Experience: Minimum of two years of experience in a business-related environment Knowledge: Strong knowledge in operating office equipment PHYSICAL REQUIREMENTS: Working Conditions: This is an on-site office position. Call Center/Office environment. Physical Activities: Occasional standing, stooping, reaching and lifting up to 25 pounds. Physical Demands: Prolonged periods of sitting at a desk, typing on a computer keyboard, and speaking on the telephone. Frequent repetitive motions. Note: This job description is not an employment agreement or contract. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.