Office Coordinator

Career Group; San Francisco (CA); On-site; USD 39,000 - 41,000; Part time

Job summary

Career Group is seeking an organized Office Coordinator for a part-time, on-site role in San Francisco. The position supports daily office operations and acts as the go-to person for office needs.

It’s a temporary engagement with on-site work Monday, Wednesday, and Thursday, paying $28–$30 per hour. The role involves greeting visitors, coordinating catering, handling mail, onboarding support, liaison with facilities and vendors, and assisting with events and conference room setup.

Qualifications

• Prior office administration experience preferred.
• Proficient in Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Proactive, organized, and detail-oriented.
• Ability to multitask and work with cross-functional teams.

Responsibilities

• Greet and welcome clients, visitors, and staff.
• Notify staff of guest arrivals and escort visitors to meeting rooms.
• Accept and set up catering orders as needed.
• Receive and distribute incoming mail and packages.
• Support onboarding for new hires in coordination with HR and IT.
• Liaise with building staff and vendors for maintenance or facility updates.
• Assist executive assistants with conference room set-up.
• Maintain stock of kitchen supplies, snacks, coffee, and beverages.
• Monitor and replenish general office supplies.
• Coordinate with vendors and building teams for repairs, installations, and general upkeep.
• Respond to requests submitted through the facilities ticketing system.
• Assist with on-site event coordination, including logistics, catering, and AV setup.
• Support the Office Manager with ad-hoc facilities projects and vendor research.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Tools

Microsoft Office Suite

Job description

Our client, a well-established life sciences consulting firm, is seeking a highly organized and personable Office Coordinator to support day-to-day office operations in their San Francisco location. This part-time role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to person for all things office-related, and has a strong attention to detail. Reporting to the Office Manager, this individual will play a key role in ensuring the office runs smoothly and provides a welcoming environment for employees and guests. You would be on-site Monday, Wednesday, and Thursday.

**Please note this is an on-site, part-time, temporary role based in San Francisco, CA. Pay will be $28-$30/hr.**

Key Responsibilities:

• Greet and welcome clients, visitors, and staff with professionalism and warmth
• Notify staff of guest arrivals and/or escort visitors to meeting rooms
• Accept and set up catering orders as needed
• Receive and distribute incoming mail and packages
• Support onboarding for new hires in coordination with HR and IT
• Liaise with building staff and vendors for maintenance or facility updates
• Assist executive assistants with conference room set-up
• Maintain stock of kitchen supplies, snacks, coffee, and beverages
• Monitor and replenish general office supplies
• Coordinate with vendors and building teams for repairs, installations, and general upkeep
• Respond to requests submitted through the facilities ticketing system (e.g., FedEx labels, remote support for other offices, catering coordination)
• Assist with on-site event coordination, including logistics, catering, and AV setup
• Support the Office Manager with ad-hoc facilities projects and vendor research

Qualifications:

• Prior office administration experience preferred
• Proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Proactive, organized, and detail-oriented
• Ability to multitask and work both independently and with various cross-functional teams

Please submit your resume for consideration.

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