Executive Assistant

Career Group; Foster City (CA); Hybrid; USD 96,000 - 103,000; Full time

Job summary

Career Group seeks a polished Senior Executive Assistant to provide high-level executive and personal support to a co-founder in a fast-paced, collaborative environment in Foster City, CA. This 3–6 month hybrid contract requires onsite presence on Monday, Wednesday, and Friday, with remote work on Tuesday and Thursday.

Fridays are dedicated to team collaboration and culture. The role covers calendar management, travel planning, event coordination, and acting as a trusted liaison with leadership,

Qualifications

• Previous experience supporting senior executives or founders in a fast-paced environment.
• Polished, professional presence with strong judgment and emotional intelligence.
• Excellent communication and relationship-building skills.
• Highly organized with ability to prioritize competing demands.
• Resourceful, proactive, and hands-on problem solver.
• Comfortable handling both executive and personal support responsibilities.

Responsibilities

• Provide high-level executive and personal support to a co-founder with discretion and attention to detail.
• Manage complex calendars, meetings, and shifting priorities in a fast-paced environment.
• Plan and execute internal events, meetings, and special projects with thorough detail.
• Coordinate travel and administrative needs, anticipating challenges in advance.
• Represent leadership confidently with executives, staff, clients, and partners.
• Attend meetings to capture action items, track follow-ups, and drive execution.
• Identify opportunities to improve processes with a figure-it-out mindset.
• Preserve a collaborative, boutique culture while supporting a growing organization.

Skills

Executive support

Calendar management

Meeting coordination

Event planning

Communication skills

Discretion

Relationship-building

Job description

Our client, an innovative global technology company, is seeking a polished, proactive Senior Executive Assistant to provide high-level executive and personal support to a co-founder in a fast-paced, collaborative environment. This 3–6 month hybrid contract is based in Foster City, with onsite work Monday, Wednesday, and Friday and remote work Tuesday and Thursday; Fridays are a key team-building day that reflects the company's exceptional culture and collaborative spirit. The ideal candidate is resourceful, confident, highly organized, and brings a strong personality, positive energy, and a "figure-it-out" mindset to every challenge. $70-75/hour

** This is a 3–6 month hybrid contract based in Foster City, CA. The team works onsite Monday, Wednesday, and Friday, with remote work on Tuesday and Thursday. Fridays are dedicated to team collaboration, connection, and culture, making onsite attendance especially important. **

Key Responsibilities

• Provide high-level executive and personal support to a co-founder, managing day-to-day priorities with professionalism, discretion, and exceptional attention to detail.
• Own complex calendar management, meeting coordination, and shifting priorities in a fast-moving environment.
• Plan and execute internal events, meetings, and special projects, ensuring every detail is thoughtfully managed.
• Coordinate logistics, travel, and other administrative needs while anticipating challenges before they arise.
• Serve as a trusted representative of leadership, interacting confidently with executives, employees, clients, and external partners.
• Attend meetings as needed to capture action items, track follow-ups, and help drive execution.
• Proactively identify opportunities to improve processes and solve problems with a "figure-it-out" mindset.
• Help preserve the company's collaborative, boutique culture while supporting a rapidly growing organization.

Qualifications

• Previous experience supporting senior executives, founders, or C-level leadership in a fast-paced environment.
• A polished, professional presence with excellent judgment and emotional intelligence.
• Strong communication and relationship-building skills—you genuinely enjoy working with people and bringing positive energy to a team.
• Highly organized with the ability to prioritize competing demands and adapt quickly to change.
• Resourceful, proactive, and solutions-oriented with a hands-on approach.
• Comfortable handling both executive and occasional personal support responsibilities

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