Office Services Clerk

Beacon Hill Staffing Group, LLC; Jackson (MS); On-site; USD 32,000 - 46,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a proactive Office Services Coordinator to support a busy professional office environment in Jackson, Mississippi. This role oversees mail, distribution, facilities upkeep, and meeting logistics, delivering reliable internal and external client service.

The ideal candidate will be highly organized, detail-oriented, capable of managing multiple tasks, and proficient with standard office equipment.

Qualifications

• High school diploma or GED required.
• 1–2 years of office services, facilities, mailroom, hospitality, or law firm experience preferred.
• Strong verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management and multitasking skills.
• Demonstrated commitment to delivering outstanding customer and client service.
• Ability to work independently while contributing effectively as part of a team.
• Proficiency with office equipment, including copiers, scanners, printers, and mailing systems.

Responsibilities

• Distribute incoming and outgoing mail and manage postage supplies.
• Deliver documents and packages; perform off-site court runs as needed.
• Maintain copiers, printers, fax machines and copy centers; stock supplies.
• Set up, reset, and maintain conference rooms and hospitality for meetings.
• Provide switchboard relief and front-office support when required.
• Assist Records Department with filing and document production tasks.

Skills

Verbal communication

Written communication

Attention to detail

Time management

Multitasking

Customer service

Education

High school diploma or GED

Tools

Copiers & scanners & printers

Mailing systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Office Services Coordinator Position Overview

We are seeking a proactive and service-oriented Office Services Coordinator to support the daily operations of a busy professional office environment. This role is responsible for mail services, copy and production support, facility upkeep, meeting preparation, records assistance, and general administrative support. The ideal candidate is highly organized, detail-oriented, and committed to providing exceptional internal and external client service.

Key Responsibilities

Mail & Distribution Services

• Distribute incoming and outgoing mail, including USPS, FedEx, UPS, courier deliveries, and interoffice correspondence.
• Coordinate and maintain postage meter supplies and functionality.
• Deliver documents and packages throughout the office and to external locations as needed.
• Perform court runs, subpoena service support, and other off-site delivery tasks.

Office Operations & Facilities Support

• Maintain and stock copiers, printers, fax machines, and copy centers.
• Order, organize, and distribute office supplies to staff.
• Ensure conference rooms, breakrooms, mailrooms, and other common areas remain clean, stocked, and presentation-ready.
• Monitor inventory levels and coordinate equipment service requests when necessary.

Meeting & Hospitality Support

• Prepare beverage and refreshment carts for client meetings, conferences, and firm events.
• Set up and reset conference rooms before and after meetings.
• Provide hospitality support to visitors, clients, and staff as needed.

Administrative & Production Support

• Provide switchboard relief and front-office support when required.
• Assist administrative staff with copying, scanning, filing, faxing, binding, and document production projects.
• Support the Records Department by creating labels and assisting with file management tasks.
• Perform additional office services and administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• One to two years of office services, facilities, mailroom, hospitality, or law firm experience preferred.
• Strong verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management and multitasking skills.
• Demonstrated commitment to delivering outstanding customer and client service.
• Ability to work independently while contributing effectively as part of a team.
• Proficiency with office equipment, including copiers, scanners, printers, and mailing systems.

Physical Requirements

• Ability to frequently walk throughout the office and between departments.
• Ability to lift and move boxes, supplies, packages, and files.
• Ability to perform tasks that may require standing, bending, reaching, and carrying materials throughout the day.

Ideal Candidate

The successful candidate is dependable, professional, and eager to support the overall efficiency of the office. They take pride in delivering exceptional service, maintaining a well-organized workplace, and ensuring day-to-day operations run smoothly for staff and clients alike.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill.

Employing the Future (TM)