Reception/Concierge

Beacon Hill Staffing Group; New York (NY); Presencial; USD 28.000 - 40.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group seeks a Temporary Reception/Concierge for a private investment firm in Manhattan. The role is in-office with schedules 8:30-5:30 or 9:00-6:00, starting as soon as a fit is found.

The position requires a Bachelor’s degree and 2–4 years of corporate office experience, with strong communication and client service skills. Responsibilities include gatekeeper duties, calendar coordination, catering, AV setup, and support across Office Services.

Formación

• Bachelor's degree required.
• 2–4 years of professional experience within a corporate office setting preferred.
• Strong communication and client service in a dynamic environment.
• Ability to multitask and manage time effectively in a fast-paced office.

Responsabilidades

• Greet visitors and act as gatekeeper for the Firm, in-person and on the phone.
• Maintain a continuous presence at the reception desk during scheduled hours.
• Coordinate catering, lunch orders and onsite meeting logistics.
• Manage calendar for onsite meetings and provide AV setup support as needed.
• Liaise with Technology Solutions for AV equipment and conference room readiness.
• Handle delivery timing, vendor access, mail and invoice processing.
• Provide backup coverage to office services and support ad-hoc projects.

Conocimientos

Communication skills

Multitasking

Time management

Professional demeanor

Confidentiality

Educación

Bachelor's degree

Herramientas

Microsoft Office

CRM

SharePoint

Workday

Descripción del empleo

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a private investment firm located in Manhattan is looking for a Temporary Reception / Concierge to join their team. This position will start as soon as they find the right fit and will operate on an in-office schedule between the hours of 8:30-5:30pm or 9:00-6:00pm. Compensation is $25/hour.

Responsibilities

• Serving as gatekeeper, both in person and on the phone, for the Firm, greeting employees and clients
• Continuous physical presence at reception desk during assigned working hours
• Role involves time-sensitive operational tasks including visitor management, meeting support, lunch coordination, vendor access and mail handling
• Ability to remain accessible during peak periods and urgent requests during business hours (e.g., lunch hours, visitor arrival windows)
• Calendar management and coordination of catering for onsite meetings
• Responsible for tracking, receiving and managing delivery timing for meals and catering including midday lunch coverage responsibilities with members of the New York Office Services Team
• Serving as primary coverage for any AV set-up and monitor of meetings and conference rooms
• Liaising with Technology Solutions to monitor and test AV equipment in conference rooms ensuring meeting readiness
• Placing catering orders for all Firm meetings, providing white glove set-up and service and liaising with Administrative Support Team as needed
• Reconciling catering invoices and submitting for Manager approval
• Invoice processing, management / tracking via Workday and Concur
• Supporting ad-hoc projects as needed
• Providing backup coverage to Office Services Team

Qualifications

• Bachelor's degree required
• Two to four years of professional experience within a corporate office setting preferred
• Comfortable working in a role independently
• Strong situational awareness, client service and responsiveness in a dynamic environment
• Demonstrates problem-solving, organizational and time management skills
• Ability to proactively handle changing demands in fast-paced environment with strong multitasking skills
• Confident, outgoing, professional, upbeat demeanor and phone voice
• Strong verbal and written communication skills and professional presentation
• Punctual, thorough, meticulous and highly accurate
• Collaborative / teamwork and a "no task is too small" attitude
• Able to maintain confidentiality
• Experience using Microsoft Suite (Outlook, Excel, PowerPoint), CRM, SharePoint and Workday is a plus
• Limited flexibility due to front desk coverage requirements
• Temporary employees are not eligible for overtime hours
• This role requires consistent 5 days on-site presence at the Reception desk and is not compatible with remote work or frequent schedule flexibility due to operational needs
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
• California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)