Office Coordinator

BAMCO Inc.; New Brunswick (NJ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

ESOP – Employee Stock Ownership Plan

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off (Holidays/Vacation)

Professional Development

Job summary

BAMCO Inc. is seeking an Office Coordinator to ensure smooth daily operations, serving as the first contact for visitors and calls while handling administrative and facilities support. The role reports to the VP of Finance and supports multiple departments.

The position is on-site, Monday–Friday, 8:00 AM–5:00 PM, with a focus on reception, mail handling, procurement, event support, and payroll assistance as needed.

Qualifications

• Proficient with MS Office
• Ability to prioritize and manage multiple projects
• Strong oral communication and problem-solving skills
• Excellent time management, organizational skills and attention to detail
• 1–2 years of administrative experience preferred

Responsibilities

• Manage all office reception functions, including answering and directing incoming calls, greeting visitors, and maintaining a professional and welcoming office environment
• Ensure the office is opened and prepared for daily operations and secured at the end of the business day
• Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed
• Monitor, stock, and order office, kitchen and restroom supplies to ensure adequate inventory levels are maintained
• Perform daily maintenance of the office coffee machine and ensure breakroom areas remain clean, organized, and well-stocked
• Regularly inspect printers, copiers, and other office equipment throughout the facility to ensure supplies such as paper and toner are available
• Provide administrative support for various programs and activities, including event coordination, conference room reservations, catering orders, filing, facilities coordination, and other clerical duties
• Assist with payroll distribution, company communications, and special projects as assigned
• Support facilities-related needs and serve as a point of contact for vendors, service providers, and building-related matters
• Maintain confidentiality regarding employee, departmental, and company information
• Provide assistance to colleagues and departments whenever opportunities arise
• Perform other duties as assigned

Skills

MS Office proficiency

Prioritization & multitasking

Communication & problem-solving

Time management & organization

Administrative experience

Job description

We are seeking a highly organized and dependable Office Coordinator to ensure our office runs smoothly. This position serves as the first point of contact for visitors and callers while providing administrative, facilities, and office support to keep the workplace running efficiently. The Office Coordinator will handle reception functions, coordinate office services, maintain office supplies and common areas, and perform a variety of administrative tasks in a professional and timely manner.

This position reports directly to the VP of Finance and provides support to various departments as needed.

Schedule:

40 Hours per week, Monday through Friday

8:00AM – 5:00PM (Onsite)

Responsibilities:

• Manage all office reception functions, including answering and directing incoming calls, greeting visitors, and maintaining a professional and welcoming office environment.
• Ensure the office is opened and prepared for daily operations and secured at the end of the business day.
• Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed.
• Monitor, stock, and order office, kitchen and restroom supplies to ensure adequate inventory levels are maintained.
• Perform daily maintenance of the office coffee machine and ensure breakroom areas remain clean, organized, and well-stocked.
• Regularly inspect printers, copiers, and other office equipment throughout the facility to ensure supplies such as paper and toner are available.
• Provide administrative support for various programs and activities, including event coordination, conference room reservations, catering orders, filing, facilities coordination, and other clerical duties.
• Assist with payroll distribution, company communications, and special projects as assigned.
• Support facilities-related needs and serve as a point of contact for vendors, service providers, and building-related matters.
• Maintain confidentiality regarding employee, departmental, and company information.
• Provide assistance to colleagues and departments whenever opportunities arise.
• Perform other duties as assigned.

Qualifications:

• Proficient with basic office software (MS office products).
• Ability to prioritize and manage multiple projects, work in teams, and adapt to change.
• Strong oral communication skills, as well as problem-solving skills.
• Excellent time management, organizational skills, attention to detail, and ability to multi-task are a must.
• One to two years of experience as an administrative assistant, office administrator or in another relevant position is preferred.

Benefits:

• 401(k)
• 401(k) matching
• ESOP – Employee Stock Ownership Plan
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off (Holidays/Vacation)
• Professional Development

BAMCO inc. is an Equal Opportunity Employer.

BAMCO inc. participates in E-Verify.