Office Coordinator

Bamco Inc.; Middlesex (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

ESOP – Employee Stock Ownership Plan

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off (Holidays/Vacation)

Professional Development

Job summary

BAMCO inc. is seeking an Office Coordinator to keep our operations running smoothly.

You will manage reception, handle visitor and caller inquiries, coordinate office services, maintain supplies, and perform a variety of administrative tasks with confidentiality and professionalism. Reporting to the VP of Finance, you’ll support multiple departments, coordinate events and room reservations, assist with payroll distributions, and liaise with vendors to maintain a productive, well-organized

Qualifications

• Proficient with MS Office products.
• Ability to prioritize and manage multiple projects and adapt to change.
• Strong oral communication and problem-solving skills.
• Excellent time management and organizational skills with attention to detail.

Responsibilities

• Manage all office reception functions, greet visitors, and direct calls.
• Open/close office and secure it at the end of the day.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments.

Skills

MS Office

Prioritization

Communication

Organization

Multi-tasking

Teamwork

Adaptability

Tools

MS Office

Job description

We are seeking a highly organized and dependable Office Coordinator to ensure our office runs smoothly. This position serves as the first point of contact for visitors and callers while providing administrative, facilities, and office support to keep the workplace running efficiently. The Office Coordinator will handle reception functions, coordinate office services, maintain office supplies and common areas, and perform a variety of administrative tasks in a professional and timely manner.

This position reports directly to the VP of Finance and provides support to various departments as needed.

Schedule:

40 Hours per week, Monday through Friday

8:00AM – 5:00PM (Onsite)

Responsibilities:

• Manage all office reception functions, including answering and directing incoming calls, greeting visitors, and maintaining a professional and welcoming office environment.
• Ensure the office is opened and prepared for daily operations and secured at the end of the business day.
• Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed.
• Monitor, stock, and order office, kitchen and restroom supplies to ensure adequate inventory levels are maintained.
• Perform daily maintenance of the office coffee machine and ensure breakroom areas remain clean, organized, and well-stocked.
• Regularly inspect printers, copiers, and other office equipment throughout the facility to ensure supplies such as paper and toner are available.
• Provide administrative support for various programs and activities, including event coordination, conference room reservations, catering orders, filing, facilities coordination, and other clerical duties.
• Assist with payroll distribution, company communications, and special projects as assigned.
• Support facilities-related needs and serve as a point of contact for vendors, service providers, and building-related matters.
• Maintain confidentiality regarding employee, departmental, and company information.
• Provide assistance to colleagues and departments whenever opportunities arise.
• Perform other duties as assigned.

Qualifications:

• Proficient with basic office software (MS office products).
• Ability to prioritize and manage multiple projects, work in teams, and adapt to change.
• Strong oral communication skills, as well as problem-solving skills.
• Excellent time management, organizational skills, attention to detail, and ability to multi-task are a must.
• One to two years of experience as an administrative assistant, office administrator or in another relevant position is preferred.

Benefits:

• 401(k)
• 401(k) matching
• ESOP – Employee Stock Ownership Plan
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off (Holidays/Vacation)
• Professional Development

BAMCO inc. is not accepting unsolicited assistance from search firms. All resumes submitted by search firms to any employee of BAMCO inc. in any fashion without a valid written search agreement in place will be deemed the sole property of BAMCO inc. No fee will be paid if a candidate is hired by BAMCO inc. based upon an unsolicited referral.

BAMCO inc. is an Equal Opportunity Employer.

BAMCO inc. participates in E-Verify.