Onsite Office & Facilities Coordinator

Bamco Inc; Middlesex (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

ESOP – Employee Stock Ownership Plan

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off (Holidays/Vacation)

Professional Development

Job summary

BAMCO inc. in New Jersey is seeking an organized Office Coordinator to ensure the office runs smoothly. You will manage reception, coordinate services, maintain supplies, and support multiple departments in a professional, timely manner.

Reporting to the VP of Finance, you will handle mail, deliveries, event coordination, conference room bookings, and vendor communication, while safeguarding confidentiality and keeping breakrooms and equipment well supplied.

Qualifications

• Proficient with basic office software (MS Office products).
• Ability to prioritize and manage multiple projects; work in teams and adapt to change.
• Strong oral communication skills and problem-solving abilities.
• Excellent time management, organizational skills, attention to detail, and ability to multi-task.

Responsibilities

• Manage all office reception functions, including greeting visitors and directing calls.
• Ensure office is opened for daily operations and secured at day end.
• Receive and distribute mail, packages, and deliveries; coordinate outgoing shipments.
• Monitor and restock office, kitchen, and restroom supplies.
• Maintain breakroom cleanliness and keep coffee machine functioning.
• Provide administrative support for programs, events, and facilities coordination.
• Assist with payroll distribution and company communications as assigned.
• Serve as a point of contact for vendors and building-related matters.

Skills

MS Office

Time management

Communication skills

Multitasking

Teamwork

Job description

BAMCO inc. in New Jersey is seeking an organized Office Coordinator to ensure the office runs smoothly. You will manage reception, coordinate services, maintain supplies, and support multiple departments in a professional, timely manner.

Reporting to the VP of Finance, you will handle mail, deliveries, event coordination, conference room bookings, and vendor communication, while safeguarding confidentiality and keeping breakrooms and equipment well supplied.