Office Coordinator

InSite Platform Partners Inc; Missouri; On-site; USD 25,000 - 33,000; Part time

Job summary

Insite is seeking a Part-time Office Coordinator with potential to advance to full-time as the company grows. The role emphasizes QuickBooks data entry, accounts payable/receivable, and bank reconciliations, plus ordering materials and coordinating incoming and outgoing shipments for a small tech‑start‑up environment.

The ideal candidate is detail‑oriented, team‑minded, and capable of handling multiple tasks while providing strong customer and vendor support, answering calls, and performing a

Qualifications

• Experience with QuickBooks for AP/AR and bank reconciliations.
• Strong data entry and administrative skills.
• Ability to support customers and vendors and work in a small team.

Responsibilities

• Process QuickBooks entries for payables/receivables and bank reconciliations.
• Order raw materials and coordinate shipments.
• Answer calls and provide support to customers and vendors.
• Manage office tasks and schedules for management.

Skills

QuickBooks

Data entry

Customer support

Team collaboration

Tools

QuickBooks (Desktop/Online)

Job description

Job Description

Part-time Office Coordinator position with potential for Full-time with company growth.

Responsible for Quickbooks entry, including accounts payable and receivable, and reconciling bank statements. Also responsible for ordering of raw materials and receiving and arranging shipments.

Position also entails answering calls, providing customer and vendor support, and a variety of additional administrative tasks for this dynamic technology firm. The ideal candidate will possess strong accounting and data entry skills using Quickbooks. Candidate needs to be team-oriented, kind, outgoing, assertive and able to handle multiple tasks at one time.

General Accountabilities

• Coordinates office activities and operations to ensure efficiency and adherence to company policies
• Maintains inventory of office supplies and places orders when necessary
• Manages agendas/travel arrangements/appointments for management
• Performs other related duties as assigned by management.
• Pay bills and maintain ledgers
• Reconcile bank accounts & credit cards
• Provide inventory support, maintaining office materials and supplies
• Transmit purchase orders directly to vendors for purchases
• Sales Order Entry
• Arranging all incoming and outgoing shipments
• Assist accountants with tax return preparation

Company Description

Insite offers satellite based tank monitoring services to the LPGas and fuel industries. We are a small company with a tech-start up type of atmosphere. Lots of opportunity for growth and be a part of a growing company!