Office Coordinator

Sun Technologies; Mason (OH); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

Sick leave

Job summary

Sun Technologies in Mason, Ohio seeks an Office Administrator to coordinate office processes, conference center support, and supply management. The role covers print/mail services, inventory control, AV support, and general office administration.

The candidate should be adaptable, organized, and able to work independently while handling multiple duties. The position requires experience in office coordination, event support, and proficiency with Microsoft Office tools to prepare agendas,

Qualifications

• Experience coordinating events, reservations, and on-site support.
• Proficiency with Microsoft Office suite for preparing agendas, presentations and communications.
• Experience handling office supply inventory and coordination of conference center services.

Responsibilities

• Coordinate audio-visual equipment and prepare facilities for meetings (Skype, WebEx, teleconference, VTC).
• Prepare coffee and snacks and manage office and food supply levels.
• Maintain par levels for basic office supplies across the building.
• Organize supply stops and storage areas; refill coffee and water machines.
• Assist with meetings and events including catering and scheduling.
• Create and maintain office phone lists and desk assignments.
• Prepare business correspondence and presentations using Microsoft Office.
• Coordinate meetings and catering logistics.

Skills

Event coordination

Microsoft Office

Office coordination

Travel management

Tools

Skype

WebEx

VTC

Job description

: Event Coordination , Microsoft Office , Office Coordination , Travel Management

Location

• : Mason
• , Ohio

Duration

: Expected 3–6-month contract with possible extension

Job Description

Pay Rate: $ 28.79/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Job Description

GENERAL FUNCTION

The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

CONFERENCE CENTER SUPPORT

• Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
• Prepares coffee and set out snacks as needed OFFICE & FOOD SUPPLY MANAGEMENT
• Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
• Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
• Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart) OFFICE SUPPORT SERVICES
• Assist with special projects as needed e.g. employee desk moves
• Create and maintain office phone list and desk assignments
• Preparing business correspondence, agendas, and presentations, using Microsoft Office
• Scheduling, coordinating and catering ordering for meetings, events and other similar activities GENERAL / COMMUNICATION
• Identify, evaluate, research, and recommend solutions to office services related issues
• Coordinating between departments and operating units in resolving day-to-day administrative issues
• Assisting with administrative management, directory maintenance, logistics, equipment and storage
• Actively participate in Emergency Fire Warden Safety program for campus locations

SKILLS

• Specific Skills Needed: below is a brief description
• Event planning, reservation management, and on-site support
• Coffee, Nespresso, water equipment and plant maintenance and oversight
• Food service operations
• Office and kitchen supply inventory management
• Special projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)
• Administrative services, including, but not limited to: