Office Administrator

Sun Technologies; California, Northern (MO, KY); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance (ACA)

401(k)

Sick leave

Job summary

Sun Technologies is seeking an Office Administrator for a 5–6 month contract in Foothill Ranch, California. The role supports printing, mail services, conference center operations, and general office administration. Candidates should have a Bachelor’s degree and 3–5 years of administrative experience, with strong MS Office skills.

The position offers a pay rate of $30–$36 per hour and includes benefits such as medical insurance, 401(k), and sick leave compliance with state and federal laws.

Qualifications

• Bachelor’s Degree from accredited institution.
• 3–5 years of administrative experience.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).

Responsibilities

• Print Device: manage paper supply and route issues to tech services.
• Mail/Shipping & Receiving: process outgoing and incoming mail, manage accounts.
• Conference Center Support: coordinate AV equipment and meeting prep.
• Office & Food Supply Management: maintain par levels and replenish supplies.
• Office Support Services: assist with special projects and prepare documents.

Skills

Advanced Excel

Calendar Management

Microsoft Office

Office Administration

Education

Bachelor’s Degree

Job description

: Advanced Excel , Calendar Management , Microsoft Office , Office Administration

Location

• : Foothill Ranch
• , California

: Expected 5-6 month contract with possible extension

Job Description

Pay Rate: $30-36/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Job Description

GENERAL FUNCTION
The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

MAJOR DUTIES AND RESPONSIBILITIES:

Print Device

• Deliver paper for all office equipment
• First responder for print device issues and escalation to tech services if needed
• Ensure proper maintenance and usage of all equipment and supplies

Mail/Shipping & Receiving

• Process all outgoing pre-stamped personal USPS and business FedEx packages
• Verify, sign, deliver and record all incoming/outgoing Accountable Mail
• Sort and deliver incoming FedEx, DHL, UPS, Staples packages and all U.S. Postal Service mail
• Handle "rush" pick-up/delivery requests
• Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
• Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained

CONFERENCE CENTER SUPPORT

• Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
• Prepares coffee and set out snacks as needed

OFFICE & FOOD SUPPLY MANAGEMENT

• Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
• Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
• Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)

OFFICE SUPPORT SERVICES

• Assist with special projects as needed e.g. employee desk moves
• Create and maintain office phone list and desk assignments
• Preparing business correspondence, agendas, and presentations, using Microsoft Office
• Scheduling, coordinating and catering ordering for meetings, events and other similar activities

GENERAL / COMMUNICATION

• Identify, evaluate, research, and recommend solutions to office services related issues
• Coordinating between departments and operating units in resolving day-to-day administrative issues
• Assisting with administrative management, directory maintenance, logistics, equipment and storage
• Actively participate in Emergency Fire Warden Safety program for campus locations
• Base location is Front Desk as receptionist

BASIC QUALIFICATIONS:

• Bachelor’s Degree from accredited institution
• 3-5 years of administrative experience
• Excellent interpersonal and communication skills (written and verbal)
• Ability to handle multiple tasks, projects with competing priorities and tight deadlines
• Strong organizational skills and attention to detail
• Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude
• Must be a team player
• Proficient in Microsoft Office (Word, Powerpoint, Excel)