Office Coordinator

TCWGlobal; Akron (OH); On-site; USD 32,842,000 - 44,485,000; Part time

Job summary

TCWGlobal in Akron, OH is seeking a dependable Office Coordinator for a part-time, Tue/Wed schedule 8am–5pm onsite. You will manage daily office operations, greet visitors, coordinate travel and meetings, handle mail and records, and support leadership while promoting a productive, friendly workplace.

This role emphasizes multitasking, initiative, and a can-do attitude, with a focus on maintaining a welcoming office culture and efficient administrative workflows.

Qualifications

• Minimum 2 years of experience in office coordination, administration, or a related role.
• Exceptional organizational and time-management skills.
• Clear, professional communication skills, both written and verbal.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable learning and using office management platforms or tools.
• Friendly, approachable demeanor with a proactive, can-do attitude.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Office Management & Operations: Monitor inventory and place orders; oversee equipment; liaise with management and vendors; keep common areas tidy and stocked.
• Administrative Support: Manage schedules, travel bookings, onboarding tasks, and special projects; handle mail routing.
• Reception & Front Desk: Welcome visitors; answer calls; manage mail, deliveries, and shipments.
• Event & Culture Coordination: Organize internal events, meetings, and team-building activities; arrange room bookings and refreshments.
• Recordkeeping & Documentation: Maintain invoices, receipts, and office logs; process incoming mail; support expense reporting.
• Team & Leadership Support: Assist colleagues and leadership; identify process improvements to boost efficiency.

Skills

Office coordination

Organizational skills

Communication

MS Office

Confidentiality

Team support

Office platforms

Tools

Office management platforms

Job description

Office Coordinator

Part Time, Tuesday & Wednesday 8am-5pm

Onsite, Akron, OH

$30/hr

We are looking for a dependable, detail-oriented Office Coordinator to join our team in Akron on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.

This is a great opportunity for someone who enjoys multitasking and taking initiative.

Key Responsibilities

Office Management & Operations

• Monitor and maintain inventory of office supplies and place orders as needed
• Oversee maintenance and functionality of office equipment and facilities
• Liaise with building management, service vendors, and suppliers to coordinate office needs
• Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked

Administrative Support

• Assist in managing schedules, calendars, and meeting coordination for leadership and team members
• Provide travel booking assistance, including flights, lodging, and itineraries, when needed
• Support day-to-day administrative tasks, employee onboarding tasks and special projects
• Coordinate incoming mail and assign to appropriate groups for review

Reception & Front Desk Duties

• Welcome and assist office guests and visitors, providing a warm and professional first impression
• Answer and route incoming calls and handle general inquiries
• Manage incoming and outgoing mail, deliveries, and shipments

Event & Culture Coordination

• Organize and execute internal team events, office celebrations, and team-building activities
• Coordinate logistics for meetings, including room booking, refreshments, and materials
• Assist in initiatives that promote a positive, engaging, and inclusive office culture

Recordkeeping & Documentation

• Maintain accurate records, including invoices, receipts, and office logs
• Processing incoming mail by scanning and sending to the appropriate department
• Support expense reporting and document filing

Team & Leadership Support

• Provide general assistance to colleagues and leadership across departments
• Proactively identify ways to improve processes and enhance office efficiency

Qualifications

Required:

• Minimum 2 years of experience in office coordination, administration, or a related role
• Exceptional organizational and time-management skills
• Clear, professional communication skills, both written and verbal
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable learning and using office management platforms or tools
• Friendly, approachable demeanor with a proactive, can-do attitude
• Ability to maintain confidentiality and professionalism

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.