Office Coordinator

Blevins Inc; Lexington (KY); On-site; USD 32,000 - 45,000; Full time

Job summary

Blevins, Inc. is seeking an experienced Office Coordinator for our Lexington, KY branch. The role emphasizes a positive attitude, strong organization, and clear communication to support daily operations and multi-line phone responsibilities.

Primary duties include welcoming visitors, routing calls, handling mail, maintaining supplies, and supporting general clerical tasks with MS Office proficiency. This full-time position aligns with our team-focused culture.

Qualifications

• Strong organizational and communication skills are required.
• Basic PC skills including MS Office and internet applications.
• Data entry skills are needed.
• A positive attitude and strong work ethic are essential.
• Excellent written and oral communication skills.
• Great organizational skills and professional phone etiquette.

Responsibilities

• Manage a national multi-line phone system, forwarding calls and delivering messages.
• Answer questions and provide information about the organization, including directions and addresses.
• Welcome on-site visitors and direct them to appropriate personnel; monitor visitor access.
• Maintain fax machines, assist users, send and retrieve faxes, and route mail.
• Order, receive, and maintain office supplies; manage MS Office tasks and correspondence.
• Maintain Material Safety Data Sheets and mail to branches/customers as needed.
• Sort and route incoming mail and prepare outgoing mail daily for post office pickups.
• Type memos, reports, and other documents as needed; perform general clerical duties.

Skills

Communication skills

Organizational skills

Customer service

Phone etiquette

Critical thinking

People development

Data entry

Education

High School diploma or equivalent

College degree in business or related field preferred

Tools

MS Office

Job description

Blevins, Inc. is seeking an experienced candidate who possesses a positive attitude to fill a multi-task Office Coordinator position in our new Lexington, KYbranch. This position requires strong organizational and communication skills.

Blevins, Inc. is a private and family-owned company. We are headquartered in Nashville, TN and currently operate 15 branches located nationwide. We have provided manufactured housing, storage, mobile office and related building industries with home essentials, construction products and coordinated installation services for over 50 years. Blevins is more than a wholesale distributor; we are a family with employees whose years of service span over decades. We are proud of what we do each day and enjoy doing it together. We are an organization that puts the well-being and growth of our employees at the top of our priority list. We support continuous improvement and diversity in both our people and their ideas. Teamwork is the core of each employees' success where every single person fills an important role.

Our Purpose: Connecting People with Products that Enhance Homes.

Monday - Friday, 8:00 am - 5:00 pm

Primary responsibilities include:

• Manage a national multi-line phone system, determining purpose of callers, and forwarding calls to appropriate personnel or department, including delivery of messages when appropriate personnel are unavailable
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determining nature of business, and announcing visitors to appropriate personnel, monitors visitor access
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
• Orders, receives, and maintains office supplies
• Maintains Material Safety Data Sheets and mails to branches and to customers as needed
• Receives, sorts, and routes incoming mail and prepares out-going mail at the end of each day for delivery to post office. May go to local post office to retrieve daily mail
• Types memos, correspondence, reports, and other documents when necessary
• Performs other clerical duties as needed, such as filing, photocopying, and collating

Requirements

• High School or equivalent education
• Basic PC skills required, including proficiency in MS Office and internet applications
• Data Entry skills
• Strong work ethic and a positive attitude
• A passion for business, teams, and people development
• Excellent written and oral communication skills-clear, concise, and effective
• Great organizational skills
• Professional phone etiquette skills
• Excellent customer service and people skills
• Strong critical thinking skills a must
• College degree in business or related field preferred is a plus
• Ability to consistently maintain orderly paperwork