Office Coordinator

Staffmark; Lakeside (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Medical, Dental, Vision

Life Insurance

401(k) Plan

Growth Opportunities

Job summary

Staffmark Lakeside, CA is seeking an Office Coordinator to support daily office operations, payroll processing, and billing activities. The role requires strong organization, confidentiality, and the ability to work in a fast‑paced office and warehouse environment.

Responsibilities include processing payroll and timesheets, maintaining employee records, handling AP/AR, DOT compliance, and reporting. The position offers competitive pay, benefits, growth opportunities, and a stable, professional

Qualifications

• High School Diploma or GED required.
• Basic computer proficiency and data entry skills required.
• Strong organizational and recordkeeping abilities.

Responsibilities

• Process payroll, verify timesheets, enter payroll data, and complete payroll submissions accurately.
• Monitor payroll adjustments, including vacation pay, travel advances, and other employee-related transactions.
• Assist with billing functions, accounts payable, accounts receivable, and other accounting-related tasks.
• Maintain DOT compliance and safety files, including MVR requests, physical scheduling, and pre‑employment screening documentation.
• Update and maintain employee records, attendance files, office equipment agreements, and personnel documentation.
• Prepare reports and provide administrative support for warehouse, transportation, inventory, and office operations.
• Ensure accurate recordkeeping and timely submission of required documentation.
• Support daily office operations while maintaining confidentiality and professionalism.

Skills

Payroll processing

Billing

Accounts payable

Accounts receivable

DOT compliance

Data entry

Organization

Communication

Education

High School Diploma

GED

Job description

Now hiring for a Office Coordinator

Location: Lakeside, CA

Pay Rate: $23.00 – $24.00 per hour

Schedule: 10am to 6:30pm Monday to Friday

Must be available to work Saturdays. When working Saturday, you will have either Tuesday or Thursday off.

Looking for Office Coordinator jobs in Lakeside where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

Job Duties

• Process payroll, verify timesheets, enter payroll data, and complete payroll submissions accurately.
• Monitor payroll adjustments, including vacation pay, travel advances, and other employee-related transactions.
• Assist with billing functions, accounts payable, accounts receivable, and other accounting-related tasks.
• Maintain DOT compliance and safety files, including MVR requests, physical scheduling, and pre‑employment screening documentation.
• Update and maintain employee records, attendance files, office equipment agreements, and personnel documentation.
• Prepare reports and provide administrative support for warehouse, transportation, inventory, and office operations.
• Ensure accurate recordkeeping and timely submission of required documentation.
• Support daily office operations while maintaining confidentiality and professionalism.

Education Requirements

• High School Diploma or GED required.
• Basic computer proficiency and data entry skills required.
• Strong organizational and recordkeeping abilities.

Experience Requirements

• Previous administrative, office support, or coordinator experience required.
• Experience with payroll processing, billing, accounts payable (AP), and accounts receivable (AR) preferred.
• Experience maintaining employee records, attendance tracking, and personnel documentation.
• Knowledge of transportation, warehouse, logistics, or distribution operations is a plus.
• Strong communication, multitasking, and problem‑solving skills.

Physical Capabilities

• Ability to sit, stand, and move throughout an office and warehouse environment as needed.
• Ability to use computers, office equipment, and phones for extended periods.
• Must be able to handle multiple tasks and meet deadlines in a fast‑paced environment.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Not Just Talk. Real Jobs. Real Respect

“It’s a great company with great jobs. They know what they are doing and will give you a chance. Staffmark is great!” – Stephen, Staffmark Associate

What You Will Do

As a Office Coordinator you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and workplace safety requirements. Duties may include operating equipment, working with customers, handling materials, preparing documentation, supporting administrative activities, using technology, collaborating with team members, or completing other responsibilities appropriate to the position. Successful Office Coordinator professionals demonstrate adaptability, professionalism, attention to detail, and a commitment to producing quality work while contributing to organizational success.

• he Office Coordinator provides support as it pertains to the warehouse, transportation, inventory or general administration.
• This position is responsible for assisting in site reporting, payroll processing and personnel administration.
• RESPONSIBILITIES · Payroll: Collection and verification of pay sheets for location.
• Inputs payroll into Dedicated (or other) System.
• Monitors and applies adjustments as necessary for vacation pay, travel advances, etc.
• Generates final payroll transmission.
• Upon receiving payroll, verifies amounts with check register prior to check distribution 25% · Billing/Accounting: Performs accounting tasks such as preparing account payable and accounts receivable 25% · DOT/Safety Files: Responsible for completing and updating DOT files as regulations require including ordering MVRs, scheduling physicals and pre‑employment drug screens, etc.
• Insures all appropriate paperwork is sent to Miami 25% · Location Files: Responsible for maintaining location files/records including Employee Profile completion for appropriate approval, attendance records, office equipment agreements, etc.
• 25%

The Office Coordinator contributes to daily operations by completing assigned responsibilities with professionalism, attention to detail, and a commitment to organizational goals. This role requires adaptability and the ability to work effectively in changing environments.

Successful Office Coordinator candidates demonstrate reliability, teamwork, communication skills, and a willingness to learn while supporting efficient operations.

This career is well suited for individuals seeking stable employment and long‑term growth.