Office Coordinator

Tom James; King of Prussia (PA); On-site; USD 24,000 - 34,000; Part time

Benefits offered by this job

PTO

Paid holidays

401(k) plan

Job summary

Tom James Company is seeking an office professional to support our sales team, store leaders, and executives in King of Prussia, PA. This part-time role offers 20 hours per week at $21.00 per hour and requires regular onsite attendance.

The position includes duties such as order entry, receiving and shipping, alterations coordination, and communications tasks. Candidate should be proficient with Microsoft Office, Google Docs, and social media for marketing research.

Qualifications

• Experience with social media platforms for marketing and research purposes.
• Extensive knowledge of computer, Microsoft Office software and Google Docs.
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines.
• Strong organizational skills.
• Ability to bend and lift 30 lbs. and hold a valid driver's license.

Responsibilities

• Order Entry: Entering order tickets, customer order forms, and customer payments daily.
• Receiving & Shipping: Unpacking shipments, prepping garments, processing returns and alterations, prepping clothing for delivery.
• Alterations: Entering alteration instructions, coordinating with outside tailors, compiling expense summaries.
• Telephones/E-Mail/Mail: Answering calls, checking store email and relaying information.
• Bank Deposits/Errands: Following up with factories, customers, and corporate office.
• Performing other duties as assigned.

Skills

Social media experience

MS Office proficiency

Google Docs proficiency

Multitasking

Strong organizational skills

Driver's license

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our King of Prussia, PA office. Our position is for 20 hours per week at $21.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

RESPONSIBILITIES

• Order Entry
  • Entering Order Tickets, Customer Order Forms, and customer payments daily
• Receiving & Shipping
  • Unpacking received shipments daily
  • Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack
  • Processing returns, remakes and alterations
  • Prepares all clothing for delivery by sales professional
  • Picks up and delivers client items as needed
• Alterations
  • Entering all alteration instructions into the proprietary system
  • Delivering/picking up garments to/from outside (contract) tailors
  • Compiling Alteration Expense Summary for in-house tailors and sending to Accounting
• Telephones/E-Mail/Mail
  • Answering incoming phone calls and giving messages to Sales Professional
  • Checking store e‑mail daily and giving all information to the proper person(s)
• Bank Deposits/Errands
  • Makes follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Experience with social media platforms for marketing and research purposes
• Extensive knowledge of computer, Microsoft Office software and Google Docs
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
• Strong organizational skills
• Ability to bend and lift 30 lbs.
• Valid Driver’s License

$21 - $21 biweekly