Administrative Assistant - Sales

Tom James; Washington (District of Columbia); On-site; USD 27,000 - 38,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company is seeking an Assistant in Washington, DC to support our sales team and store leadership. This part-time role is 25 hours per week at $23.50 per hour, with on-site work required.

The position offers PTO, paid holidays, and a 401(k) plan in a fast-paced fashion environment. The successful candidate will coordinate client visits, prepare garments for delivery, manage orders and files, and assist with prospecting and digital marketing across LinkedIn and Instagram, while

Qualifications

• Excellent communication skills (verbal and written).
• Social media proficiency, especially LinkedIn and Instagram.
• Experience with basic office software (MS Office, Google Docs).
• Two years of office-related experience preferred.

Responsibilities

• Prepare for daily client visits.
• Prepare clothing for delivery.
• Update client information and sales materials.
• Coordinate and maintain client orders/files.
• Communicate with clients and set appointments.
• Provide order status and schedule deliveries.
• Support sales professionals and the store team.
• Pursue new client prospects via internet/social media.

Skills

Strong communication

Social media savvy

Microsoft Office

Google Docs/Sheets/Forms

Customer service

Tools

Microsoft Office

Google Docs

Google Sheets

Google Forms

Job description

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our Washington, DC office. Our position is for 25 hours per week at $23.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 30 lbs.
• Valid Driver’s License required
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!

$23.50 - $23.50 biweekly