Office Coordinator

Tom James Company; Cincinnati (OH); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company in Cincinnati, OH seeks an office professional to support our sales team, store leaders, and executives. This part-time position offers 28 hours per week at $20.00 per hour, with a schedule of 9:00 a.m. to 2:00 p.m., Monday through Friday.

Regular onsite attendance is required. Benefits include PTO, paid holidays, and a 401(k) plan. The role involves order entry, receiving and shipping, alterations coordination, telephones/e-mail/mail management, deposits, and routine errands.

Qualifications

• Experience with social media platforms for marketing and research purposes.
• Extensive knowledge of computer, Microsoft Office software and Google Docs.
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines.
• Strong organizational skills.
• Ability to bend and lift 30 lbs.
• Valid Driver’s License.

Responsibilities

• Order Entry: Entering Order Tickets, Customer Order Forms, and customer payments daily.
• Receiving & Shipping: Unpacking received shipments daily; prepping and steaming garments for delivery; handling returns, remakes and alterations.
• Alterations: Entering alteration instructions; coordinating with outside tailors; compiling Alteration Expense Summary.
• Telephones/E-Mail/Mail: Answering calls, checking store email, handling messages, bank deposits and errands; follow-up with factories/customers.
• Other duties as assigned.

Skills

Social media experience

Computer literacy

Multi-tasking

Organizational skills

Lift up to 30 lbs

Valid Driver's License

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.

We currently have a part-time opening in our Cincinnati, OH office. Our position is for 28 hours per week at $20.00 per hour, with a schedule of 5 hours per day, Monday through Friday, from 9:00 a.m. to 2:00 p.m. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

RESPONSIBILITIES

Order Entry

• Entering Order Tickets, Customer Order Forms, and customer payments daily

Receiving & Shipping

• Unpacking received shipments daily
• Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack
• Processing returns, remakes and alterations
• Prepares all clothing for delivery by sales professional
• Picks up and delivers client items as needed

Alterations

• Entering all alteration instructions into the proprietary system
• Delivering/picking up garments to/from outside (contract) tailors
• Compiling Alteration Expense Summary for in-house tailors and sending to Accounting

Telephones/E-Mail/Mail

• Answering incoming phone calls and giving messages to Sales Professional
• Checking store e-mail daily and giving all information to the proper person(s)
• Bank Deposits/Errands
• Makes follow-up calls to factories, customers, and corporate office
• Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Experience with social media platforms for marketing and research purposes
• Extensive knowledge of computer, Microsoft Office software and Google Docs
• Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
• Strong organizational skills
• Ability to bend and lift 30 lbs.
• Valid Driver’s License

$20 - $20 biweekly