Office Coordinator

Frey Consulting Group; Chicago (IL); On-site; USD 40,000 - 54,000; Full time

Job summary

TCWGlobal in Chicago is seeking an Office Experience Coordinator to curate an environment where our teams thrive. You will manage the office, greet visitors, ensure cleanliness and safety, and coordinate in-office events, while collaborating with the Experience, Executive Operations, and Recruiting teams to create a great candidate and visitor experience.

The role requires on-site presence, a customer-centric mindset, and the ability to juggle multiple tasks, budgets, and vendor coordination to

Qualifications

• Must be on-site at the office.
• Experience managing a rapidly growing office with evolving needs.
• Background of budgeting and submitting expenses.
• Experience with calendar tools is a plus.
• Energetic, friendly and customer-centric approach.
• Ability to prioritize a wide scope of projects.

Responsibilities

• Manage office operations and be the go-to person for all things office-related.
• Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management.
• Order and restock snacks/office supplies.
• Coordinate with utility vendors.
• Occasional printing and organizing of office.
• Coordinate in-office and remote events for the Experience team and support the Company Value "Enjoy the Ride".
• Collaborate with Executive Operations and Recruiting to create a great candidate and visitor experience.

Skills

Customer service mindset

Collaborative

Multitasking

On-site operations

Budgeting

Calendar tools

Tools

Google Calendar

Slack

Job description

The mission of the Office Experience Coordinator is to curate an office environment and experience where our dragons can thrive. They manage the office, including greeting visitors, ensuring cleanliness and safety, and coordinating in-office events. They must be collaborative, have a customer service mindset, and can prioritize multiple tasks and projects.

Responsibilities:

• Manage office operations and establish yourself as the go-to person for all things office-related
• Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management.
• Order and restock snacks/office supplies
• Coordinate with utility vendors
• Occasional printing and organizing of office
• Become an essential asset to the Experience team by coordinating in-office and remote events, happy hours, team lunches, etc. for our employees, supporting our Company Value "Enjoy the Ride".
• Work in collaboration with the Executive Operations and Recruiting team to create a great candidate and visitor experience.

Qualifications:

• Must be on-site at the office
• Experience managing a rapidly growing office with evolving needs along with experience scheduling.
• A background of budgeting and submitting expenses.
• Experience with Google Calendar and Slack is a plus.
• A deep passion for the happiness, success, and productivity of those around you, and in creating an environment where each team member can thrive.
• Creativity in the pursuit to help others and improve the employee experience
• An energetic and friendly customer centric approach and style through hands-on support for our Chicago team
• Demonstrable history of quickly and effortlessly prioritizing a wide scope of projects/tasks
• A learning mindset, growth orientation, intellectual honesty, pride in delivering the wow, and a belief in enjoying the ride (behaviors aligning with Komodo’s values)

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.