Office Coordinator

TCWGlobal; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Komodo is seeking an Office Experience Coordinator in Chicago to curate a productive, welcoming workplace for our team. You will manage daily operations, greet visitors, and keep the office safe and organized.

You will coordinate events, meals, and vendor relationships, while collaborating with the Experience, Operations, and Recruiting teams to create a standout candidate and employee experience. This on-site role requires a proactive, customer-centric mindset and the ability to juggle multiple

Qualifications

• Experience managing a rapidly growing office and evolving needs.
• Experience with budgeting and submitting expenses.
• On-site presence at the Chicago office.
• Proficiency with Google Calendar or Slack is a plus.
• Customer-centric approach to improving employee experience.
• Strong prioritization and multi-tasking skills.

Responsibilities

• Manage office operations and be the go-to person for all things office-related.
• Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management.
• Order and restock snacks/office supplies.
• Coordinate with utility vendors.
• Occasional printing and organizing of office tasks.
• Coordinate in-office and remote events, happy hours, team lunches, etc. for our employees, supporting our Company Value “Enjoy the Ride”.
• Work in collaboration with the Executive Operations and Recruiting team to create a great candidate and visitor experience.

Skills

Office management

Budgeting

Scheduling

Prioritization

Customer-centric mindset

Event coordination

Collaboration

Communication

Learning mindset

Tools

Google Calendar

Slack

Job description

The mission of the Office Experience Coordinator is to curate an office environment and experience where our dragons can thrive. They manage the office, including greeting visitors, ensuring cleanliness and safety, and coordinating in-office events. They must be collaborative, have a customer service mindset, and can prioritize multiple tasks and projects.

Responsibilities:

• Manage office operations and establish yourself as the go-to person for all things office-related
• Establish a schedule and process to maintain office safety and cleanliness, meal vendor coordination, and food, supply, and equipment management.
• Order and restock snacks/office supplies
• Coordinate with utility vendors
• Occasional printing and organizing of office
• Become an essential asset to the Experience team by coordinating in-office and remote events, happy hours, team lunches, etc. for our employees, supporting our Company Value “Enjoy the Ride”.
• Work in collaboration with the Executive Operations and Recruiting team to create a great candidate and visitor experience.

Qualifications:

• Must be on-site at the office
• Experience managing a rapidly growing office with evolving needs along with experience scheduling.
• A background of budgeting and submitting expenses.
• Experience with Google Calendar and Slack is a plus.
• A deep passion for the happiness, success, and productivity of those around you, and in creating an environment where each team member can thrive.
• Creativity in the pursuit to help others and improve the employee experience
• An energetic and friendly customer centric approach and style through hands-on support for our Chicago team
• Demonstrable history of quickly and effortlessly prioritizing a wide scope of projects/tasks
• A learning mindset, growth orientation, intellectual honesty, pride in delivering the wow, and a belief in enjoying the ride (behaviors aligning with Komodo’s values)