Office Coordinator

SMARTFOX; Boston (MA); On-site; USD 35,817; Part time

Job summary

A leading administrative firm in Boston is seeking an Office Coordinator. The ideal candidate will manage visitor interactions, coordinate events, and ensure workplace services. Candidates should have a High School Diploma or GED and up to 2 years of experience. Strong communication and organizational skills are necessary, along with proficiency in Microsoft Office. This entry-level position is contract-based, with a pay rate of $26.00/hr on W2.

Qualifications

• Up to 2 years of related experience is preferred.
• Ability to follow basic work routines and standards.
• Must possess strong organizational skills.

Responsibilities

• Greet visitors and manage security protocols.
• Answer telephone professionally and assist with presentations.
• Coordinate recreational and business activities.

Skills

Communication skills

Organizational skills

Basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Office Coordinator

Pay Rate: $26.00/hr on W2

Hours: 8:00 AM - 4:30 PM, Monday‑Friday

Duration: 1 month

Location: Boston, MA

What You’ll Do

• First point of contact for all visitors entering the facility. Greet them with a friendly and welcoming demeanor, issue visitor and parking passes, and follow security protocols.
• Make a memorable first impression by answering the telephone professionally, creating presentations, and speaking to various‑sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of requestors.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co‑workers. Provide solutions.
• Organize and manage on‑site events, including securing event space, setting up and tearing down rooms, and delivering supplies.
• Follow property‑specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Perform duties through clearly defined methods and tasks, using existing procedures to solve straightforward problems while exercising limited discretion.

What You’ll Need

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive mindset.

Interview Process

1 virtual interview.

Seniority Level

Entry level

Employment Type

Contract

Job Function

Administrative

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