Office Coordinator

Orama Solutions; Austin (TX); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work in downtown Austin

Health, dental and vision insurance

401(k) with company contributions

Wellness contributions $100

Professional development grant $150/yr

Team-building events

Job summary

Orama Solutions in Austin is seeking an Office Coordinator to keep the office running smoothly across facilities, supplies, vendors, visitors, new joiner setup, and team events. This is a hands-on role that also supports our London-based Operations team and ensures seamless cross-time-zone collaboration.

You will support our Managing Partners with calendar and inbox management, meeting preparation, documents, and general admin.

Qualifications

• 1–3 years’ experience in office coordinator, administrative, or operations support role.
• Highly organized with ability to manage several priorities.
• Confident working independently and using good judgment when UK team is offline.
• Clear, friendly communication with senior leaders.
• Proficient in Google Workspace, with Slack and Zoom experience a plus.
• Proactive, positive attitude and willingness to take initiative.

Responsibilities

• Run the Austin office: manage supplies, vendors, facilities, visitors, new joiner setup, and team events.
• Support Operations team across time zones with UK team handoffs after hours.
• Support Managing Partners: calendar and inbox support, meeting prep, documents, and day-to-day admin.

Skills

Highly organized

Independent work

Clear communication

Google Workspace

Slack/Zoom experience

Proactive attitude

Tools

Google Workspace

Slack

Zoom

Job description

Orama Solutions is a specialist recruitment partner to fast-growing tech companies, helping founders and investors build their go-to-market teams from the ground up. With offices in London and Austin, we work with some of the most exciting venture-backed startups in the US and Europe.

Our Austin team is growing, and we are looking for an Office Coordinator to keep the office running smoothly and be the go-to person who makes everything work behind the scenes.

The role

This is a varied role across three areas:

• Running the Austin office: you will be the heart of the office, managing supplies, vendors, facilities, visitors, new joiner setup, and team events.
• Supporting our Operations team: our Operations team is based in London. You will pick up tasks once the UK day has finished, keeping things moving across time zones.
• Supporting our Managing Partners: this covers calendar and inbox support, booking meetings preparing documents, and handling day to day admin.

What we’re looking for

• 1 to 3 years’ experience in an office coordinator, administrative, or operations support role
• Highly organized, with the ability to manage several priorities and see tasks through
• Confident working independently and using good judgment when the UK team is offline
• Clear, friendly communication, comfortable working with senior leaders
• Proficient in Google Workspace, with Slack and Zoom experience a plus
• A proactive, positive attitude, someone who spots what needs doing and does it

What we offer

• Hybrid working from our downtown Austin office
• Health, dental and vision insurance options with competitive company contributions
• 401(k) with a company contribution
• $100 wellness contributions
• Up to $150 a quarter for professional development grant
• Multiple team building events throughout the year