Workplace Specialist

Saronic; Austin (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Saronic is seeking a highly organized Workplace Specialist to manage day-to-day operations of our Austin offices. You will ensure a functional, welcoming environment for employees and visitors, handling vendor coordination, facilities needs, and culture-building activities.

As the primary contact for workplace requests, you will manage inventory, mail, and equipment, while supporting events and cross-departmental needs.

Qualifications

• 3-5 years of experience in workplace operations, office management, or facilities coordination.
• Experience in event coordination, vendor management, and/or administrative support.
• Proficient with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence).
• Excellent communication and interpersonal skills.

Responsibilities

• Office & Facilities Operations: Serve as the primary point of contact for workplace needs in our Austin offices; manage daily office ops like inventory, kitchen restocking, mail handling, and equipment upkeep; oversee workplace email and Slack channels.
• Vendor & Partner Management: Coordinate with external vendors (food service, office supplies, maintenance) and ensure timely deliveries; maintain vendor relationships and monitor service levels; manage swag vendors and logistics.
• Employee Support & Engagement: Provide support to employees across departments; assist with planning company-wide events, team offsites, and meetings; contribute to culture-building initiatives.
• Operational Support: Track and manage small office projects and special requests; ensure Austin offices are well-maintained, safe, and aligned with company standards.

Skills

Event coordination

Vendor management

Administrative support

Microsoft Office

Slack

Workplace tools

Organizational skills

Time management

Communication skills

Multitasking

Tools

Monday.com

Confluence

Job description

We are seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors

The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support

Office & Facilities Operations

• Serve as the primary point of contact for all workplace-related needs in our Austin offices
• Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
• Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively

Vendor & Partner Management

• Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager
• Maintain strong vendor relationships and monitor service levels
• Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests

Employee Support & Engagement

• Provide support to employees across departments to ensure smooth daily operations
• Assist with planning and executing company-wide events, team offsites, and meetings
• Contribute to culture-building initiatives that create a positive and connected workplace environment

Operational Support

• Track and manage small office projects and special requests
• Ensure Austin offices are well-maintained, safe, and aligned with company standards

The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills

• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)
• Experience in event coordination, vendor management, and/or administrative support
• Occasional standing and walking within the office
• Ability to lift 25 lbs unassisted
• Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence)
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Ability to adapt to changing needs and handle tasks on short notice
• 3-5 years of experience in workplace operations, office management, or facilities coordination
• Flexibility to support occasional after-hours or weekend events
• Excellent communication and interpersonal skills
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively
• Comfortable working independently in a fast-paced, startup environment
• Prolonged periods of sitting at a desk and working on a computer
• Visual acuity to read screens, documents, and reports