Office Manager

Evlo AI; Washington (District of Columbia); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote-first role

Team events

Job summary

Evlo AI is seeking an experienced Office Manager for a remote-first role that keeps the company running day to day. You will own facilities coordination, onboarding logistics, budget management, and vendor relations, acting as the central contact for employees and leadership.

You will build scalable operational processes, support a remote or hybrid team, plan events, and document policies in Notion or Confluence, enabling engineers and product teams to stay focused.

Qualifications

• 3-6 years in office management or operations in tech startups.
• Proven ability to manage budgets, vendors and procurement independently.
• Strong skills with Google Workspace, Slack and HRIS tools.
• Excellent written and verbal communication with executives.
• Experience supporting remote or hybrid teams and scalable processes.

Responsibilities

• Own day-to-day office operations end-to-end: vendor mgmt, supplies, equipment and facilities coordination.
• Manage onboarding logistics for new hires: provisioning, workspace setup, HR/IT coordination.
• Administer budgets, track spending, process invoices, negotiate vendor contracts.
• Plan and execute company events, offsites and team gatherings, virtual and in-person.
• Document operational processes in Notion, Confluence or Google Workspace.
• Coordinate travel bookings and expense reporting across teams.
• Serve as a trusted contact for employees on facilities, benefits logistics and operations.

Skills

Vendor management

Budgeting

Project management

Communication

Remote work support

Tools

Google Workspace

Slack

HRIS tools

Expensify / expense platforms

Job description

About The Role

The role keeps a fast-growing technology company running day to day: facilities and vendor coordination, onboarding logistics, budgeting for office and team operations, and the countless operational details that let engineering, product, and go-to-market teams stay focused.

About The Role

The role keeps a fast-growing technology company running day to day: facilities and vendor coordination, onboarding logistics, budgeting for office and team operations, and the countless operational details that let engineering, product, and go-to-market teams stay focused.

This is a remote-first role with real ownership — the Office Manager shapes processes rather than just maintaining them, and serves as a central point of contact for employees, vendors, and leadership.

Key Responsibilities

• Own day-to-day office operations end-to-end: vendor management, supplies, equipment, and facilities coordination
• Manage onboarding logistics for new hires — equipment provisioning, workspace setup, and coordination with HR and IT
• Administer operational budgets, track spending, process invoices, and negotiate vendor contracts
• Plan and execute company events, offsites, and team gatherings, both virtual and in-person
• Build and document operational processes and policies in tools like Notion, Confluence, or Google Workspace
• Coordinate travel booking, expense reporting (Expensify or similar), and procurement workflows across teams
• Serve as a trusted point of contact for employees on facilities, benefits logistics, and general operational questions

What We Are Looking For

• 3-6 years of office management, operations, or administrative experience, ideally in a technology or startup environment
• Demonstrated ability to manage budgets, vendor relationships, and procurement independently
• Proficiency with Google Workspace, Slack, HRIS tools (Rippling, BambooHR, or similar), and expense platforms
• Strong organizational and project-management skills with the ability to juggle competing priorities
• Excellent written and verbal communication; comfortable interfacing with executives and cross-functional teams
• Experience supporting a remote or hybrid workforce and building scalable operational processes
• Bonus: experience with workplace experience platforms (Envoy, Robin), basic bookkeeping, or people-operations support