Office Assistant - Austin

Biorce; Austin (TX); Presencial; USD 40 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

MacBook provided

Private health coverage

Pet-friendly office

Resumo da oferta

Biorce in Austin is seeking an Office Assistant to be the face of our office, handling front-desk operations, supplies, onboarding support, and guest hospitality in a fast-paced startup.

You'll keep the office organised, ensure safety checks, support events, and help the HR team with onboarding logistics, while thriving in a welcoming, proactive culture.

Qualificações

• 1+ years experience in Reception, Front Desk, Customer Service, or Office Assistant.
• Fluent English, written and spoken.
• Strong organisational skills with high attention to detail and multitasking.
• Comfortable using Google Workspace and Slack.
• High hospitality mindset; able to work on-site in Austin daily.

Responsabilidades

• Welcome visitors and guests; maintain a clean, organized reception area.
• Procure office supplies and manage stock across common areas.
• Manage mail, packages, and coordinate shipments and couriers.
• Support onboarding logistics, events, and space setup.
• Maintain visitor logs, access badges, and assist with health & safety checks.

Conhecimentos

Front Desk

Customer Service

Organizational Skills

Google Workspace

Hospitality

Ferramentas

Slack

Descrição da oferta de emprego

About the company

Biorce is a pioneering Healthtech company dedicated to revolutionizing drug development through the power of AI. We are passionate about accelerating medical advancements and improving patient outcomes.

Our team comprises seasoned clinical research professionals, data scientists, and AI experts, working collaboratively to bridge the gap between cutting-edge technology and real-world clinical needs.

With an unwavering commitment to revolutionize healthcare, we envision a world where all patients benefit from accelerated and cost-effective access to treatments. Biorce is poised to redefine the landscape of healthcare, shaping a future where innovation and accessibility converge for the betterment of humanity.

About the role

Following our continued growth across the US and Europe, we are looking for a welcoming, proactive, and organized Office Assistant to join our Austin office, reporting to the Office Manager.

You will serve as the face of our office and the primary point of contact for daily front-desk operations, logistics, and guest hospitality. From welcoming visitors and managing supplies to supporting onboarding, internal events, and health and safety checks, you'll keep our day-to-day office environment organised, fully stocked, and safe.

This role is ideal for someone who thrives in a fast-paced environment, loves creating a warm and professional workplace atmosphere, and takes genuine pride in making the office run smoothly.

Who We're Looking For

We're looking for a proactive, highly organised professional who thrives in a fast-paced startup environment and takes genuine pride in creating a welcoming, efficient workplace culture.

Someone who loves multi-tasking, anticipates needs before they arise, and brings a "no task too small" mindset to everything they do. You'll act as the face of our Austin office, owning local logistics and administrative support while fostering the culture that makes Biorce a great place to work.

Key Responsibilities

Office Operations & Logistics

• Welcome Visitors & Guests: Serve as the primary point of contact for everyone arriving at the office, ensuring a clean, organised, and professional reception area.
• Own Office Procurement: Handle purchasing of office supplies, snacks, and beverages, keeping common areas and kitchen stations always well-stocked.
• Manage Mail & Shipments: Handle incoming mail and packages, notify recipients promptly, and coordinate outgoing shipments and couriers.
• Maintain Merch Inventory: Keep company merchandise organised in storage and distribute branded items for new hires, events, and external guests.
• Monitor the Office Environment: Conduct daily checks and report facility maintenance issues or repairs to the Office Manager or building management.

Team Support & People Ops Assistance

• Support Onboarding Logistics: Assist the HR team with the physical side of onboarding — setting up desks, preparing welcome packs with swag, and organising access badges.
• Bring Team Events to Life: Support internal team events, lunches, and celebrations by handling logistics, catering orders, and space setup and cleanup.
• Host International Colleagues: Assist visiting international team members and guests with on-site needs during their office visits.

Administrative Support

• Keep Records Accurate: Assist with basic record keeping across office operations.
• Track Visitors & Access: Maintain accurate visitor logs and access badge tracking for front-desk control.
• Provide Ad-hoc Support: Offer general administrative support to the local team as needed.

Health, Safety & Environment

• Run Daily Safety Walkthroughs: Ensure fire exits, walkways, and emergency exits remain completely clear of clutter and safety hazards.
• Maintain Emergency Supplies: Inspect and restock first-aid kits and emergency stations across the office.
• Act as Local Floor Warden: Assist during building evacuations and fire drills, keeping visitor logs updated for headcount checks.

Requirements

Must-haves

• 1+ years of experience in Reception, Front Desk, Customer Service, or an Office Assistant role.
• Fluent English, written and spoken.
• Strong organisational skills, high attention to detail, and the ability to multitask effectively.
• Comfortable using Google Workspace (Docs, Sheets, Calendar) and Slack.
• High hospitality mindset — warm, welcoming, proactive, and always eager to help team members and guests.
• Based in Austin and able to work on-site in the office daily.

Nice-to-Haves

• Previous experience in a tech startup, scale-up, or fast-growing environment.
• Basic knowledge of front-desk safety protocols.

Why Join Us?

• A dynamic work environment with an international team, where collaboration and diversity thrive.
• Work alongside top talent, united by a shared purpose and committed to making a real impact.
• Be the face of our Austin office and shape the culture of a fast-growing Healthtech company.
• Comprehensive private health coverage to ensure your physical and mental well-being.
• Company events to celebrate achievements and enjoy time together.
• Get equipped with a MacBook to enhance your productivity and work experience.
• Our office is pet-friendly! You'll likely be greeted by a few wagging tails upon arrival.

--