Office Manager

Evlo AI; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Evlo AI seeks an accomplished Office Operations Manager to keep a fast-growing, distributed technology company running smoothly across sites. You will own office operations, vendor relationships, facilities coordination, and internal programs that keep hundreds of employees productive.

You will partner with leadership on budgeting, headcount logistics, and workplace strategy, acting as the go-to resource for onboarding logistics, ergonomics, and cross-site operations.

Qualifications

• 4–7 years of office management, workplace operations, or executive assistance experience.
• Budget management, vendor negotiations, and multi-site logistics experience.
• Fluency with Google Workspace, Slack, Zoom, and expense/travel platforms.
• Strong project management and written/verbal communication skills.
• Bachelor's degree or equivalent practical experience in a related field.

Responsibilities

• Own day-to-day office operations, facilities management, and space planning across SF headquarters.
• Manage workplace budgets of $500K+ annually: track spend, negotiate vendor agreements, report variances.
• Coordinate onboarding logistics: equipment provisioning, workspace setup, and first-day scheduling with People Ops.
• Plan and execute company events, offsites, and all-hands meetings from venue sourcing to wrap-up.
• Administer workplace tools and systems including Okta guest provisioning, Zoom rooms, Slack settings, travel/expense platforms.
• Serve as primary contact for building management, IT escalation, security vendors, and external visitors.
• Build and improve operational processes, documenting workflows and introducing time-saving tools.

Skills

Office management

Budget management

Vendor negotiations

Project management

Communication

Notion/Asana administration

Google Workspace

Slack

Zoom

Education

Bachelor's degree in business administration or related field

Equivalent practical experience

Tools

Google Workspace

Slack

Zoom

Navan

Okta

Notion

Asana

Job description

About The Role

The role keeps a fast-growing, distributed technology company running day to day: owning office operations, vendor relationships, facilities coordination, and the internal programs that make hundreds of employees productive across sites.

About The Role

The role keeps a fast-growing, distributed technology company running day to day: owning office operations, vendor relationships, facilities coordination, and the internal programs that make hundreds of employees productive across sites. This is a high-visibility, high-trust position. The person in this seat partners directly with leadership on budgeting, headcount logistics, and workplace strategy, and serves as the go-to resource for employees on everything from onboarding logistics to office ergonomics.

Key Responsibilities

• Own day-to-day office operations, including facilities management, vendor contracts, supplies, and space planning across the SF headquarters
• Manage workplace budgets of $500K+ annually: track spend, negotiate vendor agreements, and report variances to leadership
• Coordinate new-hire onboarding logistics — equipment provisioning, workspace setup, and first-day scheduling — in partnership with People Ops
• Plan and execute company events, offsites, and all-hands meetings, from venue sourcing through post-event wrap-up
• Administer workplace tools and systems including Okta guest provisioning, Zoom rooms, Slack workspace settings, and travel/expense platforms (Navan or similar)
• Serve as the primary point of contact for building management, IT escalation, security vendors, and external visitors
• Build and improve operational processes, documenting workflows and introducing tools that reduce manual coordination work

What We Are Looking For

• 4-7 years of office management, workplace operations, or executive assistance experience, ideally at a startup or high-growth technology company
• Demonstrated experience managing budgets, vendor negotiations, and multi-site logistics
• Fluency with modern workplace tooling: Google Workspace, Slack, Zoom, and expense/travel platforms
• Strong project management skills with the ability to run multiple timelines concurrently without dropping details
• Excellent written and verbal communication; comfortable interacting with executives, employees, and external vendors at all levels
• Bachelor's degree in business administration or related field, or equivalent practical experience
• Bonus: experience supporting office transitions or hybrid-workplace programs; familiarity with facilities/lease coordination; Notion or Asana administration experience