Office Manager

Evlo AI; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Evlo AI in Seattle is seeking an experienced Office Operations Manager to own day-to-day office operations, liaison with leadership and teams, and coordinate hybrid work workflows. You will manage onboarding logistics, vendor relationships, and budgets while implementing scalable processes.

The role requires 3–6 years in operations or admin roles, strong communication, and a proactive, service-oriented mindset.

Qualifications

• 3-6 years of office operations, administration, or related experience.
• Track record of owning logistics and events end-to-end with strong attention to detail.
• Excellent written and verbal communication with a service-oriented approach.

Responsibilities

• Own day-to-day office operations, including facilities, supplies, mail, and vendor management.
• Coordinate onboarding logistics for new hires: equipment, workspace setup, accounts, and first-week scheduling.
• Plan and execute team events, offsites, all-hands meetings, and visitor experiences end-to-end.
• Manage budgets and track spending across office operations, processing invoices and reconciling expenses with Finance.
• Support executives with scheduling, travel coordination, and administrative projects as needed.
• Build and improve operational processes, documentation, and internal tools (Notion, Slack, Okta, Google Workspace).
• Act as the go-to resource for employee questions and operational escalations, triaging issues across IT, HR, and facilities

Skills

Google Workspace

Slack

HRIS tools

Vendor management

Budget tracking

Communication

Education

Bachelor's degree or equivalent practical experience

Tools

Notion

Okta

Envoy

Robin

Google Workspace

Job description

About The Role

The role keeps a fast-growing technology company running day to day: owning office operations, vendor relationships, facilities coordination, and team logistics so employees can focus on building the product.

You will be the central point of contact for operational questions across the company, working closely with leadership, People Ops, Finance, and IT to keep workflows, onboarding, and events running smoothly in a hybrid work environment.

Key Responsibilities

• Own day-to-day office operations, including facilities, supplies, mail, and vendor management


• Coordinate onboarding logistics for new hires: equipment, workspace setup, accounts, and first-week scheduling


• Plan and execute team events, offsites, all-hands meetings, and visitor experiences end-to-end


• Manage budgets and track spending across office operations, processing invoices and reconciling expenses in collaboration with Finance


• Support executives with scheduling, travel coordination, and administrative projects as needed


• Build and improve operational processes, documentation, and internal tools (Notion, Slack, Okta, Google Workspace)


• Act as the go-to resource for employee questions and operational escalations, triaging issues across IT, HR, and facilities

What We Are Looking For

• 3-6 years of office management, operations, or administrative experience, ideally in a technology or startup environment


• Track record of owning logistics and events end-to-end with strong attention to detail


• Proficiency with Google Workspace, Slack, expense systems (Expensify, Ramp, or similar), and HRIS tools


• Experience managing vendor relationships, contracts, and office budgets


• Excellent written and verbal communication with a service-oriented, low-ego approach


• Ability to prioritize competing demands in a fast-paced environment and solve problems independently; bachelor's degree or equivalent practical experience


• Bonus: experience supporting hybrid/remote-first teams, familiarity with facilities or workplace software (Envoy, Robin), or a background in HR operations or recruiting coordination