Office Administrator

Insight Global; Austin (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Insight Global is seeking a dependable, organized, and customer focused Temporary Office Administrator to support the daily operations of our client's Austin headquarters. This role serves as the face of the office each morning, ensuring a welcoming environment for employees, candidates, customers, and visitors while providing critical administrative support to the People Experience team.

The ideal candidate balances front desk responsibilities, onboarding support, and recruiting logistics,

Qualifications

• 1-3 years of experience in office administration, front desk support, reception, or office coordination.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Exceptional interpersonal and customer service skills with a professional and welcoming demeanor.
• Proficiency with Google Workspace and Slack or similar business communication and productivity tools.

Responsibilities

• Open and prepare the office each morning to ensure a clean, organized, and welcoming workspace.
• Maintain office inventory including snacks, beverages, kitchen supplies, and office materials.
• Submit supply orders through approved vendors while adhering to budget guidelines.
• Receive, organize, and distribute incoming deliveries and packages.
• Post office updates and announcements through internal communication channels.
• Welcome and assist visitors, candidates, customers, and partners with a friendly and professional attitude.
• Manage visitor registration, badge creation, parking validation, and security procedures.
• Coordinate visitor access and ensure compliance with office security protocols.
• Schedule conference rooms and coordinate onsite meeting logistics.
• Arrange catering, food orders, and room setup for internal meetings, leadership visits, board meetings, and company events.
• Ensure meeting spaces are prepared and equipped for successful events.
• Prepare onboarding materials and first-day setups for new hires.
• Coordinate building access, parking requests, and laptop shipping.
• Assist with employee recognition initiatives and gift fulfillment requests.
• Schedule interviews and coordinate calendars between candidates and hiring teams.
• Update candidate records and recruiting workflows within the applicant tracking system.
• Support onsite interview experiences to ensure candidates feel welcomed and informed throughout the process.

Skills

Front desk

Office coordination

Customer service

Google Workspace

Slack

Rippling ATS

Tools

Google Workspace

Slack

Rippling

Job description

Job Description

Insight Global is seeking a dependable, organized, and customer focused Temporary Office Administrator to support the daily operations of our client's Austin headquarters. This individual will serve as the face of the office each morning, ensuring a welcoming environment for employees, candidates, customers, and visitors while providing critical administrative support to the People Experience team.

The ideal candidate is highly organized, enjoys working with people, and can effectively balance front desk responsibilities, office coordination, onboarding support, and recruiting logistics. This role is a temporary assignment and is not intended to convert to a permanent position.

Key Responsibilities

• Open and prepare the office each morning to ensure a clean, organized, and welcoming workspace.
• Maintain office inventory including snacks, beverages, kitchen supplies, and office materials.
• Submit supply orders through approved vendors while adhering to budget guidelines.
• Receive, organize, and distribute incoming deliveries and packages.
• Post office updates and announcements through internal communication channels.
• Welcome and assist visitors, candidates, customers, and partners with a friendly and professional attitude.
• Manage visitor registration, badge creation, parking validation, and security procedures.
• Coordinate visitor access and ensure compliance with office security protocols.
• Schedule conference rooms and coordinate onsite meeting logistics.
• Arrange catering, food orders, and room setup for internal meetings, leadership visits, board meetings, and company events.
• Ensure meeting spaces are prepared and equipped for successful events.
• Prepare onboarding materials and first-day setups for new hires.
• Coordinate building access, parking requests, and laptop shipping.
• Assist with employee recognition initiatives and gift fulfillment requests.
• Schedule interviews and coordinate calendars between candidates and hiring teams.
• Update candidate records and recruiting workflows within the applicant tracking system.
• Support onsite interview experiences to ensure candidates feel welcomed and informed throughout the process.

Skills and Requirements

1. 1-3 years of experience in office administration, front desk support, reception, or office coordination.
2. Strong organizational skills and attention to detail with the ability to manage multiple priorities simultaneously.
3. Exceptional interpersonal and customer service skills with a professional and welcoming demeanor.
4. Proficiency with Google Workspace and Slack or similar business communication and productivity tools.
5. Reliable, punctual, and dependable with the ability to provide consistent onsite morning coverage. Experience coordinating interviews, onboarding, or recruiting activities. Familiarity with applicant tracking systems (ATS), such as Rippling. Experience working with visitor management or badge access systems. Previous experience in a SaaS, technology, or startup environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].