Office Concierge & Operations Lead

Seaport Entertainment Group; New York (NY); In loco; USD 41.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental & vision coverage

401(k) with company match

Life insurance coverage

Generous paid time off

Free family meal

Employee discount 50%

Referral bonus program

Descrizione del lavoro

Seaport Entertainment Group is seeking an Office Manager to be the heartbeat of our New York office. You will greet visitors, manage a busy reception, route calls, and coordinate mail, packages, and conference rooms, ensuring a welcoming, efficient environment for the team.

You’ll support events, vendor relations, and day-to-day operations to keep the space productive. The role requires 2+ years in office operations, strong organization, and excellent communication.

Competenze

• 2+ years in office management, facilities coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities and pivot as needs change.
• Excellent communication and interpersonal skills; you’re approachable, professional, and a natural problem solver.
• Proven ability to create a welcoming, service-oriented environment for employees and guests.
• Proficiency with Microsoft Office Suite; experience with Prism is a plus.
• Basic budgeting and expense tracking skills.
• High level of reliability, attention to detail, and follow-through.
• Ability to lift and move office supplies or packages up to 25 lbs. as needed.
• Must have availability Monday – Thursday.

Mansioni

• Greet visitors warmly; manage reception and guest services.
• Answer calls, route inquiries, and manage voicemail.
• Process mail, packages, and courier deliveries; keep mailroom stocked and organized.
• Coordinate conference room scheduling and setup for meetings.
• Arrange catering and office events; ensure timely delivery and presentation.
• Maintain office supplies and equipment; monitor health and safety standards.
• Support vendor management and contract-related relations.
• Provide admin support to key business leaders; assist with special projects.

Conoscenze

Office management

Organizational skills

Communication

Problem solving

Customer service

Microsoft Office

Prism

Budgeting

Expense tracking

Lift up to 25 lbs

Strumenti

Prism

Microsoft Office

Descrizione del lavoro

Seaport Entertainment Group is seeking an Office Manager to be the heartbeat of our New York office. You will greet visitors, manage a busy reception, route calls, and coordinate mail, packages, and conference rooms, ensuring a welcoming, efficient environment for the team.

You’ll support events, vendor relations, and day-to-day operations to keep the space productive. The role requires 2+ years in office operations, strong organization, and excellent communication.