Office Concierge & Guest Services Specialist

Seaport Entertainment Management, LLC; United States; In loco; USD 41.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental & vision coverage

401(k) with company match

Life insurance coverage

Generous paid time off policy

Free family meal

50% employee discount at our businesss

Robust employee referral bonus program

Descrizione del lavoro

Seaport Corporation in the United States seeks an experienced Office Manager to oversee reception, guest services, and day-to-day operations, ensuring a welcoming, efficient workplace. You will coordinate mail, packages, meetings, and vendor relations while supporting executives and facilities tasks.

The role emphasizes strong organization, communication, and problem-solving skills, with a focus on maintaining a professional environment and efficient office workflows.

Competenze

• 2+ years in office management, facilities coordination, or a similar administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills; you’re approachable, professional, and a natural problem solver.
• Proven ability to create a welcoming, service-oriented environment for employees and guests.
• Proficiency with Microsoft Office Suite; experience with Prism is a plus.
• Basic budgeting and expense tracking skills.
• High level of reliability, attention to detail, and follow-through.
• Ability to lift and move office supplies or packages up to 25 lbs.

Mansioni

• Greet visitors warmly and professionally; notify staff of arrivals and assist with meeting arrangements.
• Answer and route calls; check and clear main line voicemail.
• Sort and distribute incoming mail and packages; prepare and ship outgoing deliveries.
• Keep reception and mailroom areas stocked, organized, and presentable.
• Sort and distribute incoming mail, UPS, and FedEx packages promptly.
• Prepare and ship outgoing packages, including overnight and courier deliveries.
• Keep the mailroom organized and stocked with shipping supplies and stamps.
• Prepare desks, offices, and welcome materials for new hires so their first day is seamless.
• Manage building access badges and ensure security protocols are followed.
• Keep our office fully stocked, organized, and running smoothly, from supplies and equipment to facilities upkeep.
• Perform daily coffee machine cleaning cycles and keep milk, cups, and other beverage supplies replenished.
• Stock refrigerators and snack areas; clean out refrigerators weekly to keep them fresh.
• Unload the dishwasher each morning; load and run it before leaving each evening.
• Monitor and restock guest bathrooms throughout the day with essentials.
• Manage conference room scheduling and guest access in Prism; set rooms up for success before meetings and reset them afterward.
• Coordinate catering for meetings and events, ensuring everything arrives on time and looks great.
• Track and order office supplies proactively so nothing runs out.
• Restock copier paper and alert IT to any technical issues.
• Maintain employee contact list updated.
• Partner with building cleaning staff to keep the office looking its best.

Conoscenze

Office management

Organization

Communication

Guest services

Vendor relations

Strumenti

Microsoft Office Suite

Prism

Descrizione del lavoro

Seaport Corporation in the United States seeks an experienced Office Manager to oversee reception, guest services, and day-to-day operations, ensuring a welcoming, efficient workplace. You will coordinate mail, packages, meetings, and vendor relations while supporting executives and facilities tasks.

The role emphasizes strong organization, communication, and problem-solving skills, with a focus on maintaining a professional environment and efficient office workflows.