New York Office Coordinator - Front-of-House & Operations

baseten; New York (NY); On-site; USD 55,000 - 73,000; Full time

Benefits offered by this job

Competitive compensation

Equity

Flexible PTO

Parental leave

Fertility stipend

401(k)

Learning opportunities

Job summary

Baseten is seeking an Office Coordinator to run our New York office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day operations of our largest and fastest-growing office.

A major focus of this role is making our increasingly complex space work well. You will manage high demand for conference rooms and phone booths, anticipate competing needs, and make thoughtful tradeoffs based on

Qualifications

• Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss.
• Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details.
• Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs.
• Clear, responsive communicator who reliably keeps people informed and closes loops.
• High ownership mentality. When you take something on, others trust that you’ve got it.
• Strong relationship builder who gets to know teams and uses that context to anticipate their needs.
• Service-oriented and energized by creating an excellent experience for employees and visitors.
• Comfortable in a fast-paced, high-growth environment where needs change frequently.
• Able and excited to work from our New York office five days per week.

Responsibilities

• Collaborate on front-of-house reception with the Office Manager, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors.
• Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings.
• Build enough context on our teams and business to make good judgment calls when space is constrained.
• Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies.
• Proactively identify ways to make our spaces more functional, organized, and enjoyable.
• Build strong relationships across the office to understand and anticipate team needs.
• Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs.
• Support in-office events, including setup, logistics, and resetting spaces afterward.
• Respond quickly to workplace needs and own issues through resolution.
• Manage mail, packages, and shipping with accuracy.

Skills

Detail-oriented

Highly organized

Problem-solving

Clear communication

Ownership mindset

Relationship building

Service orientation

Fast-paced environment

Job description

Baseten is seeking an Office Coordinator to run our New York office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day operations of our largest and fastest-growing office.

A major focus of this role is making our increasingly complex space work well. You will manage high demand for conference rooms and phone booths, anticipate competing needs, and make thoughtful tradeoffs based on