Office Concierge & Front Desk Specialist

Cedar Pine, LLC; Northbrook (IL); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

FSA

401(k)

PTO & holidays

Discretionary bonus

Long-term bonus

Lunch stipend

Transit reimbursement

Gym membership

Tuition reimbursement

Cultural events

Volunteer programs

Job summary

Cedar Pine, LLC is seeking a Front Desk Administrator to handle essential receptionist and administrative tasks in a fast-paced office near Chicago. You will greet visitors, manage the front desk, coordinate lunch orders, handle phone calls, and support event planning and accounting-related duties.

The role requires a welcoming demeanor, strong organizational skills, reliability, and the ability to work five days per week onsite, Monday–Friday 8:30 a.m.–4:30 p.m.

Qualifications

• Bachelor’s degree is recommended but not required.
• Experience in an administrative, receptionist, or customer service role preferred.
• Excellent written and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams).

Responsibilities

• Serve as the first point of contact for all visitors, providing a welcoming and professional experience.
• Ensure overall cleanliness and appearance of the physical office space.
• Manage the Lunch Program and coordinate all daily lunch orders.
• Deliver exceptional customer service to employees, visitors, and external stakeholders.
• Answer, forward, and screen all incoming telephone calls.
• Manage and order inventory of office and kitchen supplies.
• Oversee the meeting space reservation system.
• Sort and distribute mail and packages daily.
• Travel to the bank daily to make deposits on behalf of the accounting team.
• Code Campus Group credit card bills monthly and FedEx invoices bi-weekly.
• Provide support for Campus Group events, including assisting with research, planning, and day-of logistics.
• Perform ad-hoc administrative duties and tasks for executives as needed.

Skills

Customer service

Organizational skills

Attention to detail

Team player

Independent / self-starter

Communication skills

Microsoft Office

Education

Bachelor's degree recommended

Tools

Microsoft Office Suite

Job description

Cedar Pine, LLC is seeking a Front Desk Administrator to handle essential receptionist and administrative tasks in a fast-paced office near Chicago. You will greet visitors, manage the front desk, coordinate lunch orders, handle phone calls, and support event planning and accounting-related duties.

The role requires a welcoming demeanor, strong organizational skills, reliability, and the ability to work five days per week onsite, Monday–Friday 8:30 a.m.–4:30 p.m.