Office & Compliance Coordinator

Menzies Aviation; Houston (TX); Presencial; USD 35.000 - 52.000; Jornada completa

Descripción de la vacante

Menzies Aviation is seeking an experienced office administrator in Houston to handle a variety of clerical tasks, visitor management, and document processing. You will support scheduling, onboarding, and routine operational activities while maintaining professional standards and confidentiality.

The role requires a high school diploma, at least 3 years in an office setting, and the ability to manage multiple tasks with discretion and integrity.

Formación

• High school diploma or equivalent.
• Minimum 3 years’ experience in a professional office.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• High degree of self-assuredness and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Possess a valid US driver's license.
• Ability to read, write and speak fluent English.
• Must pass pre-employment background and drug test.
• Ability to lift up to 35 lbs.

Responsabilidades

• Perform general office duties including filing, answering phones, mail distribution and composing correspondence.
• Greet visitors and determine access to individuals.
• Maintain neat and orderly work area.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain documents and records.
• Open, sort, and distribute incoming correspondence daily.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supplies and order as necessary.
• Prepare requisitions, orders, or other documents for purchase.
• Code invoices and process to corporate A/P promptly.
• Maintain billing records and other source documents.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange and coordinate all badging and Customs Seals appointments, reporting and audits.
• Assist with new hire paperwork.
• Take on additional tasks during downtime and complete special projects as required.
• Exemplify the organization's culture and safety commitments.

Conocimientos

Excellent communication skills

Client-service orientation

Organized multi-tasking

Self-assured and mature

Handling sensitive information

Educación

High school diploma or equivalent

Descripción del empleo

Menzies Aviation is seeking an experienced office administrator in Houston to handle a variety of clerical tasks, visitor management, and document processing. You will support scheduling, onboarding, and routine operational activities while maintaining professional standards and confidentiality.

The role requires a high school diploma, at least 3 years in an office setting, and the ability to manage multiple tasks with discretion and integrity.