Aviation Admin & Travel Coordinator

Menzies Aviation; Charlotte (NC); On-site; USD 42,000 - 55,000; Full time

Job summary

Menzies Aviation in Charlotte, NC is seeking an Administrator to perform a wide range of administrative and office support tasks. You will coordinate activities between operations, administrative, payroll and human resources functions, and support visitors and staff alike.

The role requires strong organizational skills, reliability and the ability to handle confidential information. The successful candidate will manage travel arrangements, invoices, and day-to-day office operations in a

Qualifications

• High school diploma or equivalent.
• Minimum 3 years’ experience in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• High degree of self-assuredness and maturity.
• Excellent communication skills and client-service orientation.
• Ability to read, write and speak fluent English.
• Possess a valid US driver's license.

Responsibilities

• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain the working area in a neat and orderly fashion.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain paper and/or electronic documents and records.
• Open, sort, and distribute incoming correspondence daily.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supply levels and order as necessary.
• Prepare requisitions, orders, or other documents for purchase.
• Code all invoices and process to corporate A/P in a timely manner.
• Maintains billing records and other source documents, which accurately represent the operation of the company.
• Enter and track candidate background orders and coordinate drug testing.
• Assist with new hire paperwork.
• Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.
• Manage tracking and reconciliation for flight cancellations.
• Oversee expenses and find creative solutions to control travel expenses for the company.
• Proactively seeks out additional work during downtime
• Complete special projects as required.
• Exemplify the desired culture and philosophies of the organization.

Skills

Office administration

Multi-tasking

Communication skills

Independent worker

Discretion

Team collaboration

Fluent English

Problem solving

Education

High school diploma

Job description

Menzies Aviation in Charlotte, NC is seeking an Administrator to perform a wide range of administrative and office support tasks. You will coordinate activities between operations, administrative, payroll and human resources functions, and support visitors and staff alike.

The role requires strong organizational skills, reliability and the ability to handle confidential information. The successful candidate will manage travel arrangements, invoices, and day-to-day office operations in a