HR Administrator

Ultipro; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks, filing, record keeping, and related processes in a busy airport environment.

The role requires strong organizational skills, proficiency with Word, Excel, Outlook, and at least 1 year in an office setting, along with the ability to handle confidential information and pass required background checks.

Qualifications

• Fluent English reading/writing and speaking.
• Strong relational and communication skills required.
• Typing speed of 35 wpm or faster.
• Excellent organizational and administrative abilities.
• Proficiency with MS Word, Excel and Outlook essential.

Responsibilities

• Ensure filing is up to date and accurate.
• Answer phone calls and assist visitors.
• Conduct file audits and ensure statutory and company standards compliance.
• Track and follow up on outstanding documents.
• Assist with general HR administration and new hire badging.
• Maintain confidentiality at all times.
• Perform other duties as assigned.

Skills

Fluent English

Relational & communication

Typing 35 wpm

Organizational skills

Administrative skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The HR Administrator is responsible for supporting the HR Team with clerical tasks and related processes. This position will be point of contact for all filing, record keeping and related functions. This position requires the ability to demonstrate strong organizational and prioritization skills.

What you will be doing

• Ensure that the filing is up to date.
• Answering phone
• Conduct file audits and ensure compliance with all statutory and Menzies standards.
• Track and follow up on all outstanding file documentation.
• Assist with general HR administration.
• Assist with new hire badging.
• Must maintain a high level of confidentiality.
• Responsible for leaving a good first impression with all visitors and callers.
• Ensure full compliance with the HR process, policy, and procedure.
• Prepare new hire badge applications.
• Investigate and answer employees’ complaints.
• Assist with employee inquiries.
• Filing
• Ensure safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
• Assist with all other duties that may be assigned.
• Functions must be executed in a professional, efficient, and friendly manner.
• Perform other duties as assigned.

Safety, Security, Wellbeing and Compliance

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

• High School Diploma or equivalent
• Minimum of 1 year working in an office environment
• Ability to read, write and speak fluent English.
• Must have strong relational and communication skills.
• Typing minimum of 35 wpm
• Excellent organizational and administrative skills
• Must be able to multitask and meet tight deadlines.
• Microsoft Word, Excel, and Outlook experience essential
• Ability to read, analyze and interpret complex documents.
• Must enjoy working with a diverse group of people in a dynamic environment.
• Ability to lift up to 35 lbs., comfortable with bending, kneeling, and pushing and pulling file boxes.
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass Drug testing.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Qualifications

Education

Required

High School or better.

Experience

Required

Minimum of 1 year working in an office environment

Licenses & Certifications

Preferred

DRIVERS LICENSE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.