Office Clerk I - Entry Level Data Entry & Filing

CalHR; California; On-site; USD 32,000 - 52,000; Full time

Job summary

CalHR is seeking an Office Assistant I in Inyo County, CA. This is an entry/trainee level clerical role requiring in-person work and on-site training. Responsibilities include filing, reception, data entry, mail handling, scheduling, and basic document processing.

Under close supervision, the position offers structured training and opportunities to progress to higher levels as skills develop. Pre-employment requirements and an in-person examination process may apply.

Qualifications

• General office functions, procedures, equipment, and filing systems.
• General goals and purposes of department programs, services, and operations.
• English grammar, spelling, and punctuation.
• Word processing, spreadsheet, database, email, calendaring programs, and automated systems.

Responsibilities

• Addresses complaints and explains regulations to customers or the public.
• Responds to inquiries regarding departmental functions, services, policies, and procedures.
• Obtains information from customers, visitors, or callers to determine appropriate resource, action, document, or staff referral to meet their needs.
• Explains the proper use of forms and documents.
• Prepares items for mailing and sorts and distributes incoming mail according to established guidelines and procedures.
• Operates multiline telephone system including answering calls, transferring calls, and taking messages.
• Schedules customer appointments and maintains schedules for technical or professional staff.
• Composes correspondence, reports, memos, and other documents.
• Reviews and processes forms/documents in accordance with established guidelines and procedures.
• Monitors and updates manual or electronic files.
• Operates a variety of standard office equipment.
• Compiles information to respond to questions or address issues.
• Reviews submitted forms or applications to verify accuracy and completeness.
• Operates automated systems, or other department-specific computer systems.
• Maintains accurate department and customer records.
• Performs initial screening of applications for departmental services.
• Performs related duties as assigned.

Job description

CalHR is seeking an Office Assistant I in Inyo County, CA. This is an entry/trainee level clerical role requiring in-person work and on-site training. Responsibilities include filing, reception, data entry, mail handling, scheduling, and basic document processing.

Under close supervision, the position offers structured training and opportunities to progress to higher levels as skills develop. Pre-employment requirements and an in-person examination process may apply.