Administrative Assistant

AppleOne Employment Services; Kansas City (KS); On-site; USD 26,000 - 30,000; Full time

Job summary

AppleOne Employment Services is seeking a dependable Administrative Assistant / Administrative Support Specialist for a full-time, fully onsite role in Kansas City, KS. The position emphasizes organizing office operations, supporting internal teams, and managing details to help business processes run smoothly.

Responsibilities include calendar coordination, travel arrangements, report preparation, and handling confidential records in a professional business services environment.

Qualifications

• Coordinate administrative operations, calendars, meetings, travel, correspondence, and office documentation.
• Prepare and reconcile reports, spreadsheets, presentation materials, and business records.
• Process invoices, purchase orders, expense vouchers, mail, and routine office communications.
• Maintain confidential files, personnel records, payroll-related information, and operational documentation.
• 1 to 2 years of administrative, clerical, office support, or related experience.
• Minimum typing speed of 60 WPM required.
• Proficiency with standard office productivity software, including word processing, spreadsheets, databases, and presentation applications.

Responsibilities

• Provide administrative and clerical support, including calendar coordination, meeting and conference arrangements, travel coordination, and general office support.
• Process purchase orders, invoices, expense vouchers, routine correspondence, and incoming mail according to established procedures.
• Compile, analyze, and reconcile information for recurring reports, presentations, charts, graphs, budgets, inventories, and related business documents.
• Prepare, proofread, format, and maintain letters, memos, invoices, spreadsheets, presentations, and other business materials.
• Maintain business files, operational records, personnel information, payroll-related documents, and other sensitive materials with strict confidentiality.
• Serve as a reliable point of contact for routine administrative and operational needs while exercising sound judgment and attention to detail.

Skills

Calendar coordination

Report preparation

Invoice processing

Confidential files

High-volume tasks

Communication skills

MS Office

Tools

Microsoft Office

Job description

We are seeking a dependable and detail-oriented Administrative Assistant / Administrative Support Specialist for a full-time, fully onsite opportunity in Kansas City, KS. This role is ideal for an administrative professional who enjoys keeping office operations organized, supporting internal teams, managing details, and helping business processes run smoothly.

This position offers a stable Monday through Friday schedule, competitive hourly pay, and the opportunity to contribute in a professional business services environment. The right candidate will work closely with team members and leadership, supporting calendars, correspondence, reporting, records, and day-to-day office needs. This is a great fit for someone who values teamwork, accuracy, confidentiality, and a well-structured office setting.

Key Responsibilities

• Provide administrative and clerical support, including calendar coordination, meeting and conference arrangements, travel coordination, and general office support.
• Process purchase orders, invoices, expense vouchers, routine correspondence, and incoming mail according to established procedures.
• Compile, analyze, and reconcile information for recurring reports, presentations, charts, graphs, budgets, inventories, and related business documents.
• Prepare, proofread, format, and maintain letters, memos, invoices, spreadsheets, presentations, and other business materials.
• Maintain business files, operational records, personnel information, payroll-related documents, and other sensitive materials with strict confidentiality.
• Serve as a reliable point of contact for routine administrative and operational needs while exercising sound judgment and attention to detail.

Compensation and Benefits

• Pay Rate: $19-22 per hour based on experience.
• Schedule: Monday through Friday, 40 hours per week.
• Location: Kansas City, KS.
• Work Arrangement: 100% fully onsite.
• Position Type: Temp-to-Hire / Full-time long-term contract.

Required Qualifications and Skills

• Coordinate administrative operations, calendars, meetings, travel, correspondence, and office documentation.
• Prepare and reconcile reports, spreadsheets, presentation materials, and business records.
• Process invoices, purchase orders, expense vouchers, mail, and routine office communications.
• Maintain confidential files, personnel records, payroll-related information, and operational documentation.
• 1 to 2 years of administrative, clerical, office support, or related experience.
• Minimum typing speed of 60 WPM required.
• Proficiency with standard office productivity software, including word processing, spreadsheets, databases, and presentation applications.
• Strong attention to detail, organization, accuracy, and follow-through.
• Ability to manage high-volume administrative tasks in a fast-paced office environment.
• Strong written and verbal communication skills.
• Ability to use independent judgment, basic reasoning skills, and discretion when handling confidential information.

Preferred Qualifications

• Speedwriting or shorthand capability is a plus.
• Experience supporting executive calendars, travel coordination, reporting, invoicing, or records management is preferred.
• Prior experience working in a professional business services or corporate office environment is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.