Office & Budget Coordinator

North St; Maplewood (MN); On-site; USD 33,000 - 36,000; Full time

Job summary

Independent School District No. 622 is seeking an Office Coordinator - Grade VI to manage front-office and budget-related tasks.

The role supports students, staff, and families with calendars, communications, and documentation, while ensuring timely payroll and personnel processes. The position requires a degree or equivalent, several years of clerical experience, and strong skills in budgeting, spreadsheets, and confidentiality.

Qualifications

• Associate's degree or equivalent required.
• Minimum three years clerical experience.
• Strong written and oral communication and interpersonal skills.
• Advanced computer skills: word processing, database, budgeting and spreadsheets.
• Experience with budgets and bookkeeping/accounting.
• Excellent decision-making and problem-solving abilities.
• Organized, able to multi-task and prioritize.
• Self-motivated with minimal supervision and able to maintain confidentiality.

Responsibilities

• General office duties: email, phone, greeting visitors, calendar reminders, filing, data-entry, supplies.
• Serve as first line of communication for students, parents, staff, and admins; route as needed.
• Maintain budget, attendance, census, grades, accounting, inventory records; meet with principal for updates.
• Prepare personnel and payroll forms and timesheets.
• Initiate building posting requisitions and edit correspondence and reports.
• Organize information for substitute staff and create reports.
• Coordinate building events, transportation needs and calendars.
• Collect funds for events and organizations (e.g., United Way, Food Shelf, staff).
• Coordinate office equipment repairs and distribute mail.
• Respond to emergencies professionally and maintain confidentiality of information.
• Train and assist other office staff; perform other duties as assigned.

Skills

Communication skills

Word processing

Database skills

Budgeting experience

Spreadsheet proficiency

Bookkeeping/accounting

Confidentiality

Organizational skills

Multi-tasking

Self-motivation

Independent work

Education

Associate's degree or equivalent

Bachelor's degree or equivalent

Job description

Independent School District No. 622 is seeking an Office Coordinator - Grade VI to manage front-office and budget-related tasks.

The role supports students, staff, and families with calendars, communications, and documentation, while ensuring timely payroll and personnel processes. The position requires a degree or equivalent, several years of clerical experience, and strong skills in budgeting, spreadsheets, and confidentiality.