Office Coordinator - Grade VI

North St; Maplewood (MN); On-site; USD 33,000 - 36,000; Full time

Job summary

Independent School District No. 622 is seeking an Office Coordinator - Grade VI to manage front-office and budget-related tasks.

The role supports students, staff, and families with calendars, communications, and documentation, while ensuring timely payroll and personnel processes. The position requires a degree or equivalent, several years of clerical experience, and strong skills in budgeting, spreadsheets, and confidentiality.

Qualifications

• Associate's degree or equivalent required.
• Minimum three years clerical experience.
• Strong written and oral communication and interpersonal skills.
• Advanced computer skills: word processing, database, budgeting and spreadsheets.
• Experience with budgets and bookkeeping/accounting.
• Excellent decision-making and problem-solving abilities.
• Organized, able to multi-task and prioritize.
• Self-motivated with minimal supervision and able to maintain confidentiality.

Responsibilities

• General office duties: email, phone, greeting visitors, calendar reminders, filing, data-entry, supplies.
• Serve as first line of communication for students, parents, staff, and admins; route as needed.
• Maintain budget, attendance, census, grades, accounting, inventory records; meet with principal for updates.
• Prepare personnel and payroll forms and timesheets.
• Initiate building posting requisitions and edit correspondence and reports.
• Organize information for substitute staff and create reports.
• Coordinate building events, transportation needs and calendars.
• Collect funds for events and organizations (e.g., United Way, Food Shelf, staff).
• Coordinate office equipment repairs and distribute mail.
• Respond to emergencies professionally and maintain confidentiality of information.
• Train and assist other office staff; perform other duties as assigned.

Skills

Communication skills

Word processing

Database skills

Budgeting experience

Spreadsheet proficiency

Bookkeeping/accounting

Confidentiality

Organizational skills

Multi-tasking

Self-motivation

Independent work

Education

Associate's degree or equivalent

Bachelor's degree or equivalent

Job description

Closes to internal bidders on November 10, 2026.

Position: Office Coordinator - Grade VI

Work Schedule: Mon-Fri, 8 hrs/day,12 month

Start Date: ASAP

Pay: Starting pay is $23.60 - $26.46 per hour dependent on qualifications

Benefits: Benefits available per theclerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources

Required Qualifications:

• Associate's degree or equivalent (48 college semester credits or two years experience)
• Minimum of three years of relevant clerical experience
• Strong communication (written and oral) and interpersonal skills
• Advanced computer skills including word processing, database, budgeting, and spreadsheet programs
• Experience working with budgets and utilizing bookkeeping/accounting skills
• Excellent decision-making and problem-solving skills
• Skilled in organization, prioritizing tasks and multi-tasking
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Preferred Qualifications:

• Bachelor's degree or equivalent
• Experience with purchasing procedures
• Communications experience such as newsletter publication and working with graphics

Responsibilities:

• General office duties including email and phone correspondence, greeting visitors, calendar management and reminders, filing, data-entry, ordering supplies, etc.
• Serve as the first line of communication and problem resolution for students, parents, staff, and administrators. Route and/or delegate calls/individuals to other staff as appropriate.
• Maintain accurate records related to budgets, attendance, census, grades, accounting, inventory, students, etc. Meet regularly with the building principal to provide them with budget-related updates.
• Prepare and process personnel and payroll-related forms and timesheets
• Initiate building job posting requisition process
• Prepare and edit correspondence, reports, newsletters, and other staff/student/parent documents
• Organize and prepare information and materials for substitute staff
• Create and prepare reports
• Develop building calendar of events and coordinate building-specific events (including related transportation needs)
• Collect funds for various events and organizations (i.e. United Way, Food Shelf, Staff Appreciation, etc.)
• Coordinate office equipment repairs as needed
• Distribute U.S. and inter-school mail
• Respond to emergencies in a timely and professional manner
• Maintain confidentiality with student, parent, and staffing-related information
• Train and assist other office staff as needed
• Other related duties as assigned

Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminated on the basis of sex and prohibits sex discrimination in any education program or activity.

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.