Office Coordinator: Budget-Savvy Admin & Communications

ISD 622; Saint Paul (MN); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Benefits per clerical labor agreement

Job summary

ISD 622 is seeking an Office Coordinator - Grade VI in Saint Paul, MN for a 12-month, full-time role. Start ASAP with a starting pay of $23.60–$26.46 per hour, depending on qualifications. This position includes benefits per the clerical labor agreement.

Primary responsibilities include calendar management, budget records, payroll forms, and coordinating communications with students, parents, staff, and admins. Strong computer skills and confidentiality are essential.

Qualifications

• Associate's degree or equivalent (48 college semester credits or two years experience).
• Minimum of three years of relevant clerical experience.
• Strong communication (written and oral) and interpersonal skills.
• Advanced computer skills including word processing, database, budgeting, and spreadsheet programs.
• Experience working with budgets and utilizing bookkeeping/accounting skills.
• Excellent decision-making and problem-solving skills.
• Skilled in organization, prioritizing tasks and multi-tasking.
• Self-motivated with the ability to function with minimal supervision.
• Ability to maintain confidentiality.

Responsibilities

• General office duties including email and phone correspondence, greeting visitors, calendar management and reminders, filing, data-entry, ordering supplies, etc.
• Serve as the first line of communication and problem resolution for students, parents, staff, and administrators. Route and/or delegate calls/individuals to other staff as appropriate.
• Maintain accurate records related to budgets, attendance, census, grades, accounting, inventory, students, etc. Meet regularly with the building principal to provide them with budget-related updates.
• Prepare and process personnel and payroll-related forms and timesheets
• Initiate building job posting requisition process
• Prepare and edit correspondence, reports, newsletters, and other staff/student/parent documents
• Organize and prepare information and materials for substitute staff
• Create and prepare reports
• Develop building calendar of events and coordinate building-specific events (including related transportation needs)
• Collect funds for various events and organizations (i.e. United Way, Food Shelf, Staff Appreciation, etc.)
• Coordinate office equipment repairs as needed
• Distribute U.S. and inter-school mail
• Respond to emergencies in a timely and professional manner
• Maintain confidentiality with student, parent, and staffing-related information
• Train and assist other office staff as needed
• Other related duties as assigned

Skills

Strong communication

Interpersonal skills

Advanced computer skills

Budgeting

Spreadsheet proficiency

Bookkeeping

Organizational skills

Confidentiality

Self-motivated

Minimal supervision

Education

Associate's degree or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Databases

Budgeting software

Spreadsheet programs

Job description

ISD 622 is seeking an Office Coordinator - Grade VI in Saint Paul, MN for a 12-month, full-time role. Start ASAP with a starting pay of $23.60–$26.46 per hour, depending on qualifications. This position includes benefits per the clerical labor agreement.

Primary responsibilities include calendar management, budget records, payroll forms, and coordinating communications with students, parents, staff, and admins. Strong computer skills and confidentiality are essential.