Administrative Coordinator I

Commonwealth of VA Careers; Heathsville (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Administrative Coordinator to provide executive-level support, manage confidential projects, and coordinate office operations in a Full Time role. The position includes basic budgeting tasks and interactions with vendors and citizens.

The role distinguishes Coordinator I from higher levels by scope and supervision responsibilities, and requires a high school diploma with business coursework or equivalent experience.

Qualifications

• High school diploma with business education coursework or equivalent.
• Experience supporting executive-level administration preferred.
• Basic budgeting principles knowledge.

Responsibilities

• Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings.
• Researches information, prepares reports and relays information.
• Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions.
• Monitors budget transactions and current budget information and status.
• Coordinates administrative appeals by arranging dates, rooms, and other administrative activities.
• Responds to inquiries and complaints from citizens regarding operations or policies.
• Responds based on knowledge of the situation or program or coordinates a response with appropriate staff.

Skills

Office administration

Budgeting basics

Customer service

Communication skills

Education

High school diploma with business education coursework

Equivalent training/experience

Tools

Word processing

Spreadsheet software

Calculator

Job description

Hiring Range: $30,842.00 to commensurate with experience

Full Time or Part Time: Full Time

Additional Detail

Title Description- Administrative Coordinator is the full performance level in the occupational group for Administrative Coordinator. Positions are responsible for providing administrative support for an executive, board, or other top-level administrators by coordinating administrative functions and projects. The Administrative Coordinator I is distinguished from Administrative Coordinator II by the latter’s being a senior-level coordinator who plans, coordinates, and performs administrative activities; and provides guidance and/or supervision to other clerical or administrative staff.

General Work Tasks (Illustrative Only) –

• Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings;
• Researches information, prepares reports and relays information;
• Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions;
• Monitors budget transactions and current budget information and status;
• Coordinates administrative appeals by arranging dates, rooms, and other administrative activities;
• Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies;
• Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.

Knowledge, Skills, and Abilities: Knowledge- Working knowledge of: office systems, practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Some knowledge of budgeting and financial principles and practices.

Skills- Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations; research information through several processes and to exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; be tactful in dealings with people; provide good customer service; and compose correspondence , reports and related material with reasonable speed and accuracy.

Education and Experience- High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.