Office & Bookkeeping Coordinator (Notary Eligible)

Prentiss & Carlisle Management Company, Inc.; Bangor (ME); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health and dental insurance

Life and disability insurance

401(k) matching

Profit-sharing contributions

Paid vacation & holidays

Job summary

Prentiss & Carlisle Management Company, Inc. is seeking a dependable Office Administrator / Bookkeeper to keep our Bangor office running smoothly.

This hands-on role blends administrative, bookkeeping, reception, and office-support duties in a busy, collaborative environment. Responsibilities include greeting visitors, deposits and payments processing, recordkeeping, coordinating meetings and events, and supporting staff and clients.

Qualifications

• Experience in office administration, bookkeeping, or similar roles.
• Strong organizational skills and attention to detail.
• Data-entry and recordkeeping proficiency.
• Professional communication with confidential information.
• Notary Public commission or willingness to become one.

Responsibilities

• Greet visitors, answer phones, direct inquiries as primary receptionist.
• Provide bookkeeping support: deposits, payments, job-cost entry, reconciliations.
• Process mail, documents, and company records.
• Maintain client files and administrative records.
• Support staff and clients with day-to-day tasks.
• Coordinate contract renewals, regulatory filings, and related docs.
• Keep office organized and coordinate maintenance and safety checks.
• Provide document notarization as needed.
• Organize meetings, trainings, and company events.

Skills

Office administration

Bookkeeping

Data entry

Attention to detail

Multi-priority management

Notary Public

Tools

Microsoft Word

Excel

Outlook

Job description

Prentiss & Carlisle Management Company, Inc. is seeking a dependable Office Administrator / Bookkeeper to keep our Bangor office running smoothly.

This hands-on role blends administrative, bookkeeping, reception, and office-support duties in a busy, collaborative environment. Responsibilities include greeting visitors, deposits and payments processing, recordkeeping, coordinating meetings and events, and supporting staff and clients.