Office Associate I (Temp)

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 21,000 - 34,000; Part time

Job summary

University of Alabama at Birmingham is seeking an Office Associate I (Temp) to perform standard clerical and administrative duties under general supervision. Responsibilities include reading, routing mail, scheduling appointments, arranging travel, drafting correspondence and assisting with special projects.

Onsite, Day shift in Temporary Services, this role may supervise support staff and handle confidential information. A High School diploma or GED with related experience is required.

Qualifications

• High School diploma or GED and three (3) years of related experience required.

Responsibilities

• Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
• Handles confidential information such as employee personnel records and other literature
• Coordinates supervisor’s schedule; arranges meetings and conferences, notifies attendees of any changes, arranges for refreshments and/or special equipment needed.
• Initiates, prepares and processes administrative documents.
• Interviews, screens and recommends applicants for hire into clerical positions of the department. Coordinates and supervises personnel; organizes and manages general office tasks.
• and purchase orders for accurate payment and processing. Investigates discrepancies and advises appropriate person of budget related problems.
• Designs and produces a wide range of documents to be published according to general directions of supervisor.
• Inventories, orders, stocks and distributes supplies and equipment for the department and staff.
• Performs other duties as assigned.

Education

High School diploma or GED

Job description

Job Description - Office Associate I (Temp) (T240008)

Office Associate I (Temp) - ( T240008 )

Description

Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Order supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Key Duties & Responsibilities

1. Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
2. Handles confidential information such as employee personnel records and other literature
3. Coordinates supervisor’s schedule; arranges meetings and conferences, notifies attendees of any changes, arranges for refreshments and/or special equipment needed.
4. Initiates, prepares and processes administrative documents.
5. Interviews, screens and recommends applicants for hire into clerical positions of the department. Coordinates and supervises personnel; organizes and manages general office tasks.
6. and purchase orders for accurate payment and processing. Investigates discrepancies and advises appropriate person of budget related problems.
7. Designs and produces a wide range of documents to be published according to general directions of supervisor.
8. Inventories, orders, stocks and distributes supplies and equipment for the department and staff.
9. Performs other duties as assigned.

Qualifications

High School diploma or GED and three (3) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite