ADMINISTRATIVE ASSOCIATE

UAB; Town of Florida (NY); Hybrid; USD 25,000 - 41,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Administrative Associate to provide essential administrative and business support within a school, department, or unit. Responsibilities include budget maintenance, personnel processing, policy communication, facilities management, and office oversight.

The role interfaces with internal and external constituencies, may supervise clerical staff, and supports grants and contracts administration.

Qualifications

• Bachelor’s degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.
• UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex, and other protected characteristics.

Responsibilities

• Provides administrative and business support for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
• Coordinates programmatic functions and/or special assignments as requested.
• Interfaces with internal and external constituencies; may maintain vendor relationships.
• May provide oversight of clerical/secretarial staff.
• Performs other duties as assigned.

Skills

Budget maintenance

Personnel processing

Policy communication

Office management

Grants administration

Education

Bachelor’s degree in a related field

Job description

ADMINISTRATIVE ASSOCIATE – (T240086)

Description

ADMINISTRATIVE ASSOCIATE
The University of Alabama at Birmingham

++General Responsibilities++:

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

++Key Duties & Responsibilities++:

1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies; may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Performs other duties as assigned.

++Hourly Pay Range++:

$18.35 — $29.80

Qualifications

++Minimum Requirements++:

Bachelor’s degree in a related field and one (1) year of related experience required Or an equivalent combination of relevant education and/or experience**.**

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

: University

Job Category

: Clerical & Administrative

Organization

: 480800000 World Languages & Literatures

Employee Status

: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible