Administrative Office Specialist II (Temp)

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Alabama at Birmingham seeks an Administrative Office Specialist II (Temp) to support department clerical and lab duties, including preparation, cataloging and storage of lab specimens, and routine administrative tasks. The role requires adherence to specimen handling policies and quality controls.

Key duties include processing purchase orders, managing lab paperwork, reporting and document preparation, with an emphasis on accuracy and confidentiality.

Qualifications

• High School diploma or GED required with four years of related experience.
• Experience with clerical tasks, filing, and lab paperwork preferred.
• Ability to manage confidential information and assist with reports.

Responsibilities

• Initiate purchase orders and submit service contracts.
• Log new samples and manage lab paperwork.
• Oversee departmental freezers' monitoring and inventory.
• Automate reporting of lab results to ADPH.
• Generate and disseminate maternal screening reports.
• Prepare a wide range of documents per supervisor guidance.
• Draft, edit and distribute correspondence and forms.
• Prioritize mail, maintain databases and assist with special projects.
• Perform other duties as assigned.

Skills

Administrative support

Lab paperwork

Data entry

Education

High School diploma or GED

Tools

LIS system

Job description

Job Description - Administrative Office Specialist II (Temp) (T240116)

Administrative Office Specialist II (Temp) - ( T240116 )

Description

To perform department specific office, clerical and lab duties of a moderately complex nature. To perform lab duties related to the preparation, distribution, cataloging, and storage of lab specimens for testing. To adhere to departmental specimen identification policies and quality controls. To utilize lab information systems and provide general administrative support to the laboratory staff in support of laboratory operations, such as filing, record maintenance, responding to client calls, and mail delivery. May serve as a technical resource to others.

Key Duties & Responsibilities

• 1 Handles administrative responsibilities includes initiating purchase orders, submitting service contracts, filling systems of lab-paperwork
• 2. Handles lab paperwork, recycling and general lab responsibilities, as assigned, including logging new samples, discarding old samples from the clinical biorepository, etc. Manages lab samples from various clinical studies.
• 3. Oversees all management and monitoring of departmental freezers.
• 4. Leads the automation of reporting lab results to the Alabama Department of Public Health (ADPH).
• 5. Generates and disseminates maternal screening reports.
• 6. Designs and produces a wide range of documents to be published according to general directions of supervisor. Handles confidential information such as employee personnel records and other literature or correspondence.
• 7. Composes, types, edits and distributes correspondence, memos, forms, minutes, reports and similar documents according to general instructions.
• 8. Reads, prioritizes and routes incoming mail. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence.
• 9. Performs other duties as assigned.

Position Status: Temp

Schedule: Monday- Friday 8am- 5pam

Hourly Pay rate: $20.00

Qualifications

High School diploma or GED and four (4) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Temporary Services

Job Category

UAB Temporary Services

Organization

114402000 Temporary Services

Employee Status

Temporary

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite