Office Assistant & Scheduling Pro

Gma Mechanical; Terryville (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Competitive Compensation

Career Growth Opportunities

Job summary

Gma Mechanical in United States, New York is seeking an Office Assistant to support our office staff. You will answer phone calls, schedule service visits, prepare contracts and proposals, and handle basic administrative tasks with a friendly, organized approach.

The ideal candidate has a high school diploma, is highly organized, and proficient with Microsoft Word, Outlook, and QuickBooks. Prior administrative experience and familiarity with office equipment are a plus; strong communication is

Qualifications

• High school diploma/GED required; Associate's degree or administrative training preferred.
• Previous experience as Administrative Assistant or in a similar role.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Answer incoming phone calls
• Schedule service calls and maintain a schedule
• Communicate with office staff, field technicians and vendors
• Write emails, memos, and letters and distribute them appropriately; Contribute to company monthly reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Skills

Time management

Organization

Written communication

Verbal communication

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Microsoft Word

Outlook

QuickBooks

Printers & fax machines

Job description

Gma Mechanical in United States, New York is seeking an Office Assistant to support our office staff. You will answer phone calls, schedule service visits, prepare contracts and proposals, and handle basic administrative tasks with a friendly, organized approach.

The ideal candidate has a high school diploma, is highly organized, and proficient with Microsoft Word, Outlook, and QuickBooks. Prior administrative experience and familiarity with office equipment are a plus; strong communication is