Administrative Assistant: Scheduling, Email & Office Support

GMA MECHANICAL CORP; New York (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

GMA MECHANICAL CORP is seeking an Office Assistant to support office employees by providing information and resources needed to perform at their best. You will handle phone calls, schedule service visits, place orders, and draft contracts and proposals with a friendly, organized approach.

The ideal candidate should have strong written and verbal communication skills, be highly organized, and able to prioritize multiple tasks.

Qualifications

• High school diploma/GED required; associate’s degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills with Word, Outlook, and QuickBooks.
• Highly organized with excellent time management and prioritization.

Responsibilities

• Answer incoming phone calls.
• Schedule service calls and maintain a schedule.
• Communicate with office staff, field technicians and vendors.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company monthly reports.
• Maintain an organized filing system.
• Develop, update, and maintain office procedures.

Skills

Excellent written & verbal comms

Highly organized

Time management

Phone etiquette

Education

High school diploma/GED

Associate’s degree or administrative training preferred

Tools

Microsoft Word

Outlook

QuickBooks

Job description

GMA MECHANICAL CORP is seeking an Office Assistant to support office employees by providing information and resources needed to perform at their best. You will handle phone calls, schedule service visits, place orders, and draft contracts and proposals with a friendly, organized approach.

The ideal candidate should have strong written and verbal communication skills, be highly organized, and able to prioritize multiple tasks.